Support Manager (Admin, Finance & Logistics)

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Support Manager (Admin, Finance & Logistics)

  • Post Date:February 5, 2021
  • Views 358
0 Applications
  • Career Level Manager
    Qualification Degree
    Experience 5-10 Years
Job Description

APOPO is a non-profit organization with Belgian roots. For 20 years we have tackled landmines or tuberculosis around the world. APOPO provides a low-tech, cost-efficient solution to pressing humanitarian challenges. For more information visit

The support Manager is responsible for managing programme support sector and will report to the Programme/Regional Manager and Regional Finance Manager.

The support Manager manages the Field Support Officer, Admin & Finance Assistant, mechanics and other support staff members.

General Requirement

  • 5 or more years experience in Project Management, Administration, Finance, Procurement & Logistics including fleet management
  • University degree (minimum four year degree or equivalent) in relevant field
  • Background in finance and administration and/or other relevant areas are a plus
  • Fluent in English language is required
  • Excellent organization, negotiation, planning and administration skills
  • Strong communication and problem-solving abilities
  • Multi-tasking and follow-through are essential

General Responsibilities

  • Ensure APOPO Zimbabwe Mine Action programme with efficient and timely administrative, logistical and financial support and seek at all times to raise the proficiency of support systems across the programme and increase their cost-effectiveness.
  • Supervise and Train the support staff under your responsibility
  • Ensure proper coordination within the support services to efficiently and effectively support the operations
  • Provide necessary cover for key administrative, logistic or finance staff in their absence
  • Prepare and deliver administrative and financial reports in a timely manner
  • Deputize for the Programme Manager in his absence


  • Manage and supervise programme financial expenditure
  • Consolidate and finalise the programme budgets and it’s financial coverage, in collaboration with Line Managers
  • Finalise the regular budget follow-up and communicate financial information to line Managers
  • Prepare financial reports destined for donors and HQ
  • Supervise the management of bank accounts and cash boxes (checking cash box, bank accounts, transaction)
  • Supervise and validate the monthly accounts as well as quarterly and annual accounts closures and report to the Line Managers

Administrative and Human Resources Management

  • Follow up and manage the HR action plan referring to recruitment of national staff, contracts and similar actions
  • Ensure APOPO’s legality through regular dialogue with our legal advisor and the local administration concerning legal obligations in relation to the work code (contracts, legal aspects…)
  • Supervise and assist administrative aspects relevant to expatriates
  • Welcome and supervise external visits to the programme


  • Supervise, monitor, advice, promote and train in good practice in supply chain management, including development of improved logistics systems
  • Implement and revise procedures in cooperation with Programme Manager within APOPO policies and guidelines, to enhance the efficiency and cost- effectiveness of logistical supply
  • Identify and select the most appropriate suppliers to fulfil purchase requests, raising efficiency and achieving greater cost-effectiveness
  • Oversee that logistical procedures, asset control, inventory, stores control and management are in place in line with APOPO Policies and Procedures
  • Ensure that APOPO purchasing procedures are known, respected and applied, and purchasing files are well prepared and correctly archived
  • Oversee effective stock management of equipment and vehicle/fleet management
  • Ensure good functioning of means of communication and Information Technology systems
  • Supervise the maintenance of offices and houses

External Relations

  • Provide liaison with National Authorities (ZIMAC), donors, and other stakeholder/partner organisations
  • Assist the PM with administrative and financial matters when writing proposals and reports to donors and other stakeholders/partners
  • Focal point for matters related to bank and insurance
  • Maintain a positive mental attitude and the ability to work in diplomatic, patient and persistent manner with national and international colleagues in a remote and harsh environment under demanding circumstances

Other Responsibilities

  • Promote initiative and teamwork amongst all staff members to increase cooperation and the development of the programme
  • Visit operational sites occasionally as required
  • Other duties as assigned by the Programme Manager

How to apply

If you are interested in this position kindly submit your documents including a letter of motivation, your CV and relevant diplomas and reference letters electronically to the following email address: [email protected]