Senior Executive Associate, (GS-6), Harare, Zimbabwe #4017 (Temporary Appointment 364 days)
- Post Date:June 23, 2021
- Views 386
- Career Level ExecutiveQualification DegreeExperience 5-10 Years
- Industry Non Governmental
Job no: 539261
Contract type: Temporary Appointment
UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
And we never give up.
For every child, hope!
UNICEF has been operating in Zimbabwe since 1982. We are a team of passionate professionals committed to the protection and fulfillment of children’s rights.
The current UNICEF-Government of Zimbabwe Country Programme of Cooperation (2016-2020) aims to support Zimbabwe to sustain and build upon the gains achieved for children during the 2012-2015 Country Programme of Cooperation. The programme focuses on improving the quality of social services, increasing access to services, and helping to build national and sub-national capacities to provide low-cost, high-impact interventions for all children, especially the most vulnerable.
For more information about UNICEF Zimbabwe please click here
You can also access and explore all new UNICEF vacancies and create job alerts via the UNICEF Zimbabwe website link below: https://www.unicef.org/zimbabwe/work-us
How can you make a difference?
A challenging and exciting opportunity has arisen within UNICEF Zimbabwe’s Office of the Representative, for a passionate and committed Senior Executive Associate on temporary appointment basis (364 days).
Under the supervision of the Representative, the Senior Executive Associate is accountable for procedural communications, operations and administrative support services to enhance the smooth running of the Front Office day-to day activities.
Summary of key functions/accountabilities:
1. Provide support to the Representative in his/her oversight role and corporate responsibility of managing the country office and ensuring that the Country Management Team (CMT) plays a pivotal role in providing strategic direction to the Country Office.
- Serve as secretariat for the monthly Country Management Team (CMT) meeting. Compile agenda items for the CMT meeting for review by the Representative.
- Record comprehensive and accurate CMT minutes and action points. Share the minutes and action points with the CMT within 7 working days.
- Follow up on implementation of CMT action points. Raise any areas of concern related to implementation of the action points with the Representative prior to the next CMT meeting.
2. Support effective coordination and preparation of correspondences (internal and external) and administrative measures for smooth running of the Front Office
- Coordinate the timely registration, clearance and distribution of all incoming correspondence.
- Review all internal correspondence prior to the Representative’s signature. Format and edit the correspondence to ensure use of correct templates and compliance with UNICEF global standards. Draft internal communication to staff and external correspondence to UNICEF Partners as requested and advised by the Representative.
- Registry of all invoices for the whole office in UNICEF Push and Track system to reduce duplication of payments prior to processing by Finance section.
- Ensure effective preparations for the Representative’s interactions and communication with partners.
- Provide support to planning for the Representative’s meetings with Senior Government Officials and Development Partners ensuring timely preparation and consolidation of relevant briefing notes and background information ahead of the meetings.
- Arrange meetings and maintain the Representative’s schedule including arranging virtual meetings on behalf of the representative and ensure relevant focal points required to join the meetings are notified in advance.
- Organize official travel on behalf of the Representative, including arranging itinerary, visas, and hotel reservations in compliance with UNICEF rules and regulations.
- Maintain and accurate and updated list of UNICEF Partners (Government, Donors, UNCT & NGOs). Review and update the list of Partners every month.
- Ensure availability of administrative supplies and office equipment for the Representatives Office.
Please refer to the attached job description for more information Senior Executive Associate G-6.pdf
Impact of results
In addition to the impact at the GS-6 level, s/he is accountable for applying a broad range of specialized administrative rules and procedures in the coordination of administrative support to the senior staff member and his/her section served. In addition, they represent the supervisor in communications involving the exchange of non-routine information, coordinating and following up on deadlines as well as establishing and maintaining communications with counterparts within UNICEF and partner organizations. Efficiently initiating, monitoring and ensuring provision of such services allows the supervisor to focus on substantive core work.
To qualify as an advocate for every child you will have…
- Completion of secondary education is required, preferably supplemented by technical or university courses related to the field of work.
- Training and experience using MS Word, Excel, PowerPoint and other UNICEF software such as SharePoint; knowledge of integrated management information systems required.
- Thorough knowledge of UNICEF’s organizational structure, administrative policies and procedures.
- Organizational, planning and prioritizing skills and abilities.
- Ability to deal patiently and tactfully with visitors.
- High sense of confidentiality, initiative and good judgment.
- Ability to work effectively with people of different national and cultural background.
- A minimum of six years of relevant administrative or clerical work experience is required.
- Fluency in English is required. Knowledge of another UN language or local language of the duty station is considered as an asset.
For every Child, you demonstrate…
UNICEF’s values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.
The competencies required for this post are…
- Demonstrates Self Awareness and Ethical Awareness (1)
- Works Collaboratively with others (1)
- Builds and Maintains Partnerships (1)
- Innovates and Embraces Change (1)
- Thinks and Acts Strategically (1)
- Drive to achieve impactful results (1)
- Manages ambiguity and complexity (1)
View our competency framework at: http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf
UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
- Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.
- Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
Deadline: South Africa Standard Time