Job Specification – Maternity Cover
Job Title: Regional Business Development and Grants Manager – Malawi and Zimbabwe
Location: Harare, Zimbabwe, with regular travel to Malawi
Due Date: 25 February 2022
Duration: May 2022 – December 2022
Trócaire is the official overseas development and humanitarian agency of the Catholic Church in Ireland and one of Ireland’s largest development organisations. Trócaire works in partnership with local and church organisations, supporting communities in over 27 developing countries across Africa, Asia, Latin America and the Middle East to bring about lasting change. Trócaire envisages a just and peaceful world where; people’s dignity is ensured and rights are respected; basic needs are met and resources are shared equitably; where people have control over their own lives; those in power act for the common good.
In Malawi and Zimbabwe Trócaire is working with around 40 local partners to bring about positive and lasting changes around women’s empowerment and gender based violence, governance and human rights, resource rights, and humanitarian response. The programmes are funded by a variety of donors including Irish Aid, EU, SIDA, the UK Government and the Scottish Government, among others.
To strengthen and diversify Trócaire’s institutional funding base and ensure donor compliance with existing and future institutionally funded grants and potential commercial contracts, Trócaire in Malawi and Zimbabwe seek to recruit a Regional Business Development and Grants Manager, to be based in Harare, Zimbabwe with regular travel to Malawi.
For the candidate with the required experience and passion for the role, Trócaire offers a competitive package of salary and benefits.
Reporting to the Zimbabwe Country Director with close coordination and input from the Malawi Country Director, this post is offered to provide Maternity Cover for a period of up to 8 months starting May 2022 and is based in Harare with frequent travel to programme locations in Malawi and Zimbabwe, and possible occasional travel to Ireland. Please note that specific objectives will be agreed with the successful candidate covering the period of maternity cover.
Safeguarding Programme Participants Policy:
Trócaire is committed to Safeguarding Programme Participants from Exploitation and Abuse and has specific policies on this commitment (including a Global Code of Conduct) which outlines the expected behaviour and the responsibility of all staff, consultants and other organisational representatives. Any candidate offered a job with Trócaire will be expected to sign Trócaire’s Safeguarding Policies and Global Code of Conduct as an appendix to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents. All offers of employment will be subject to pre-employment checks including satisfactory references and appropriate screening (e.g. police/garda vetting, counter terrorism and anti-trafficking). Trócaire Ireland also participates in the Inter Agency Misconduct Disclosure Scheme and all employees will be subject to this as part of contract of employment.
Key Duties & Responsibilities
- Increase and broaden the institutional funding base of Trócaire’s country programmes in Malawi and Zimbabwe in line with the organisational and country specific institutional funding strategy.
- Coordinate and manage all components of the proposal development process, ensuring a high quality and timely submission to institutional donors, consistent with Trócaire’s Organisational and Country Strategic Plans.
- Support the programme teams in the development of well-designed projects and programmes for submission to institutional donors, consistent with Trócaire’s Organisational and Country Strategic Plans.
- Provide ooversight and support to programme staff in the management and compliance of all institutional funding grants and potential commercial contracts in Malawi and Zimbabwe.
- Position Trócaire as potential partner (sub and lead) for commercial contracting in both countries.
- Build the capacity of Trócaire’s programme staff and partners to manage existing and future institutional funding grants/contracts.In particular, this role will involve the following components:
Business Development & Programme Growth (80%)
In close coordination with the Global Partnerships and Funding Unit (GPFU) staff in Trócaire HQ:
- Pre-Positioning: Identify relevant upcoming funding opportunities, track grant forecasts, and using advance intelligence gathering prepare recommendations based on specific bid/no bid decision criteria. Identify potential partners; manage pre-solicitation proposal preparations; participate in pre-design meetings; draft sections of the proposal in advance of the solicitation; coordinate and facilitate design workshops; and support field teams to collect relevant country and technical information that informs design.
- Proposal Preparation and Coordination: Lead the coordination and development of proposals from initial development to grant submission. Manage partners’ inputs to the cost application; provide technical input to the finance team to support the completion of the cost application in alignment with the technical programme design. Manage the proposal review process and budget alignment and compliance with donor guidelines; build effective working relationships with partners on proposal bids; support the management of consultants recruited to support proposal development; support the recruitment process to ensure identification and inclusion of qualified key personnel in proposals.
- Post Submission: Manage and or/support post submission and lessons learned processes contributing to shared learning. Engage in the Teams’ development of best practice and evidenced base approaches utilised in proposals.
- External Engagement and Networking: Identify international and local partners for future opportunities; arrange meetings and calls with partners; conduct potential partner outreach and follow up with subject matter experts for organizing meeting; support technical advisors to develop organizational capability statements in coordination with the GPFU/Programme team.
- Lead the review and implementation of Trócaire’s country institutional funding strategy, in line with country programme needs and institutional funding landscape and opportunities.
Grants Management & Compliance (20%)
- Keep up to date with donor regulations, relating to all current grants and commercial contracts, and communicate relevant changes to staff, ensuring links with HQ in terms of global donor strategies and updates on regulations.
- Support programme staff to manage grant agreements/contracts for all institutional grants and commercial contracts including adherence to supply chain and financial management policies and procedures, fraud etc. Keep relevant HQ staff informed about the progress of grant agreements/ contracts through the programme cycle.
- Develop appropriate procedures, tools and operational systems to support partners in adherence to Trócaire and donor /contract compliance requirements, including adherence to Trócaire’s minimum requirements.
- In coordination with programme / finance staff, monitoring and ensure compliance of programs with donor rules and requirements incl. financial tracking and reporting/amendments for all grants/contracts
- Advise and support programme teams on building the capacities of partners to handle contractual compliance issues, including project audit and verification requirements.
- Support programme staff, and take responsibility for as the need arises, in preparing high quality reports for submission to donors in a timely manner. This will involve close liaison and joint working with institutional funding staff in HQ.
- Support the organisation and follow-up of grant inception meetings, grant review meetings, and grant close out meetings.
- Ensure that all information relating to proposals and donor compliance is stored on Trócaire’s information management system (Salesforce). Work with the GPFU staff in Trócaire’s HQ, as well as the finance and programmes staff in country to ensure Salesforce and Agresso funding figures reconcile.
- Provide training and tools for Trócaire staff and partners entering into new institutional donor contracts, including compliance with regulations on financial management, procurement, audit, reporting, visibility and communications.
- With the FAM, advise and support programme teams and partners on how to comply with donor specific audit and expenditure verification requirements
Person Specification – The ideal person will have
- Third level qualification in Development, Humanitarian, Business Administration or related field of study
- Minimum of 3-5 years’ experience working in overseas development and the humanitarian sector
- Experience of proposal and report writing for major international donors including Irish Aid, EU, SIDA, the UK Government, the Scottish Government, USAID and other relevant institutional donors and trusts/foundations.
- Proven record of accomplishment of securing institutional funding from successful grant applications and commercial contracts, incl. in consortia.
- Experience of managing grants financed by the donors such as: Irish Aid, EU, SIDA, the UK Government and the Scottish Government, other European Governments, UN, US Government funding (USAID, State Depts.), and other relevant institutional donors and trusts/foundations.
- Project cycle management using results frameworks and/ or logical frameworks.
- Working with civil society partner organisations.
- Training/capacity building in a multi-cultural environment
- Keen interest and excitement in business development, entrepreneurial interests, willingness to learn, ambition to take on positions of increasing responsibility.
- In depth knowledge of managing grants and contractual requirements of institutional donors.
- Proven strategic thinking and planning skills, including ability to think creatively, analyse and be innovative, set priorities, manage work plans and evaluate progress.
- Experience working with civil society partners and good understanding of partnership approach.
- Critical thinking on emergency response, women, climate change & resilience
- Detail-oriented, flexible, and able to handle multiple concurrent tasks
- Able to work independently as well as part of a team
- Able to quick build cross cultural relationships with teams and partners
- Highly developed relationship, negotiation and interpersonal skills.
- Technical background in Agriculture and Livelihoods, Resilience, Protection GBV, Mental Health and Psychosocial Support); WASH, Cash/Voucher programming and M&E highly preferred.
- Excellent facilitation & capacity building skills and experience of applying them when working with individual partners or groups of partners.
- Excellent written, oral and presentational communications skills.
- Computer literacy skills in word, excel and internet/email.
- Fluency in English.
- Dynamic, willing to take initiative and able to manage multiple priorities.
- A team player but also willing and able to work with minimal supervision.
- Capacity to be flexible and adaptable to changing contexts and priorities.
- Deep commitment to social justice.
- Ability to travel internationally at short notice, to work under pressure and to meet deadlines.
- Patient and pays high degree of attention to detail.
- Understanding of, and empathy with, the role of the Catholic Church in development.
- Cross cultural communication skills.
Interested candidates must send a detailed CV, cover letter and expression of interest email@example.com.
Only shortlisted candidates will be contacted.