Programme Officer Resilience

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Programme Officer Resilience

  • Post Date:March 8, 2022
  • Views 682
0 Applications
  • Offered Salary US$35,741 p.a
    Career Level Officer
    Qualification Degree
  • Experience 3-5 Years
    Industry Non Governmental
Job Description

Catholic Agency for Overseas Development (CAFOD)

Salary: US$35,741 p.a.
Hours of Work: 35
Contract: 36 months fixed term contract
Based: Harare, Zimbabwe (with frequent field travel)
Reports to: Resilient Livelihoods Programme Manager

Job profile

This position contributes to CAFOD’s work in Zimbabwe in line with the core programme, by taking the lead on the day-to-day management of CAFOD-supported programmes and partnerships in resilience. The scope of the post falls into the following broad functions:

  • Thematic focus complement partners’ thematic understanding on resilience, livelihoods, WASH, NRM and DRR including emergency preparedness and response, linking with social aspects (i.e., gender, women empowerment, protection mainstreaming and governance) where relevant; contributing to the development of relevant interventions that bring about positive change and provide technical capacity to support and oversee CAFOD’s core programme.
  • Programme management and development in line with the direction set by the Zimbabwe country strategy: in co-operation with partners, developing and managing CAFOD supported programmes, in particular hold responsibility for support and oversight of resilience programming in Zimbabwe;
  • Managing effective relationships with partners: developing and nurturing partnerships and providing or facilitating capacity development support, where appropriate;
  • Internal and external representation: of the Zimbabwe programme, in co-ordination with the Country Representative, Programme Manager, as appropriate;
  • Financial management and monitoring of programmes and projects: developing and managing budgets, and monitoring expenditure in line with agreed parameters; providing on-going project monitoring, evaluation and learning support
  • Systems and compliance: ensuring the effective use of CAFOD’s systems to share programme knowledge and inform decision making. This includes ensuring compliance with agreements, regulations and requirements attached to our work;

The post-holder will be responsible for building effective working relationships with peers in the International Programme, as well as with colleagues in other Departments, in order to develop and maintain horizontal links, and to foster between programmes, learning, innovation, good practice, and fundraising within and between regions or areas of work. The role has also a number of cross-divisional and cross-organisational functions linked to work with CAFOD’s Education, Communities & Supporters, Fundraising, Finance, Media, Programme Quality Team, Policy and Advocacy teams. The post-holder will be expected to undertake frequent travel (approximately 18 weeks per year)

The post-holder reports to the Resilient Livelihoods Programme Manager.

Key Responsibilities

Programme management and development in line with the direction set by the core programme

  • In co-operation with partners, develop and manage CAFOD-supported programmes (this includes humanitarian, development and advocacy), contributing to the development and review of CAFOD’s Zimbabwe core programme;
  • Jointly responsible with partners for the effective implementation, monitoring, evaluation (including facilitating external evaluations) and reporting on programmes, in line with jointly agreed standards (programme cycle management) and donor requirements;
  • In agreement with partners, jointly develop programme and project proposals and assess the existing capacities to manage and implement the work. This includes leading on preparation of funding applications and reports for external funders, in liaison with the Programme Funding Team, and the development of partner capacity development plans to address capacity issues;
  • Promote, capture and disseminate learning from partners and programmes, and ensure that this informs adaptive programming and future programme development in CAFOD;
  • Realise CAFOD’s principles by acting in line with CAFOD’s partnership standards, and by promoting and supporting partners’ adherence to jointly agreed accountability, gender, safeguarding, supply chain management/procurement good practice, and other standards, as these emerge;
  • Contribute, where appropriate and in agreement with partners, to advocacy and information work in support of partners efforts, with relevant stakeholders in the region and/or globally;
  • Oversee and support (where appropriate and in agreement with the Programme Manager) the work of Programme Accompaniers, Programme Support Officers and consultants working on CAFOD-supported programmes;
  • Respond to emergencies as they occur, as requested by the Country Representative, and in co-ordination with CAFOD’s Humanitarian Department;
  • Keep up-to-date with development issues and trends, both within the relevant country or sector, and more generally;
  • Monitor the political and security context to contribute to CAFOD’s organisational risk assessments and security plans. 

Managing effective relationships with partners

  • Develop, nurture and manage relationships with CAFOD’s partner organisations in line with the principles and standards set in our Partnership Policy, guidance and tools, and in agreement with the Programme Manager;
  • Work with partners to regularly assess the quality of the relationship, ensuring that effective communication channels are in place, and that any shortcomings are addressed;
  • Invest in partners’ capacities, by jointly identifying needs, developing plans to strengthen capacities, identifying sources of support, and allocating resources. This can be through a facilitator or by direct provision of specific capacity strengthening support;
  • Support partners in accessing the tools and support required to successfully implement capacity development plans;
  • Organise (and where relevant accompany) partners’ visits. 

Internal and external representation

  • In co-ordination with the Country Representative and/or Programme Manager develop, nurture and sustain relationships and effective communications with relevant stakeholders, including local government, national networks and other agencies working in/on Zimbabwe. This will include other Caritas/CIDSE agencies;
  • In agreement with the Country Representative or Programme Manager, sustain relationships with relevant funding agencies, including FCDO and the UN, seeking opportunities for programme funding, where applicable;
  • Communicate with other teams within CAFOD to ensure that the programme is well understood, and that information is available for fundraising and other communication, including publications, media briefings, education, etc. This may involve participation in sessions/events with Supporters, communities of practice, working groups, etc., as agreed with the relevant manager.
  • Work closely with other agencies members and participate in disaster risk reduction and climate change meetings/workshops 

Financial management and monitoring of programmes and projects

  • In close co-operation with the relevant roles in the finance and funding teams, prepare, manage and monitor budgets relating to both CAFOD and partner-led expenditure, as agreed with the Programme Manager or Country Representative;
  • Deliver the programme within agreed budgets or instigate budget revisions according to evolving needs, in line with CAFOD’s finance guidelines and procedures;
  • Develop relevant risk registers and monitor them in conjunction with the Country Representative or Programme Manager;
  • Where appropriate, commission and manage (with partners) audits for programmes and projects;
  • Carry out partner financial profiles and reviews, in co-operation with the finance team. 

Systems and compliance

  • Effectively use CAFOD’s programme management information systems[1] to ensure programme and project information is up-to-date. This will include producing management information to support decision making;
  • Ensure compliance with agreements, regulations and requirements attached to our work. 

Thematic focus: Resilience

  • Complement partners’ thematic understanding on resilience, livelihoods, WASH, NRM and DRR including emergency preparedness and response, , linking with social aspects (i.e. gender and governance) where relevant; contributing to the development of relevant interventions that bring about positive change.
  • Provide technical capacity drawing on a good understanding of relevant international, national and local policies, legislation and practical projects. Strive to align and integrate CAFOD’s policy, framework and minimum standards into projects.
  • To provide support to CAFOD partners and stakeholders to develop and implement community led interventions that contribute to community resilience and sustainability.
  • Ensure interventions are properly designed, appraised, implemented and evaluated and aligned with CAFOD’s strategy and standards (e.g. SADI), Programme Quality Framework, national policies and global minimum standards (e.g. CHS).
  • Identify and prioritise partners’ capacity strengthening needs and conduct training for partners and communities as appropriate.
  • Support partners, communities and authorities to establish appropriate and sustainable programme structures
  • Draws and reviews programme activity plans and sharing them with the Programme Manager and effectively communicate lessons learnt with CAFOD HQ and across other CAFOD programmes and projects.

This list of duties and responsibilities is by no means exhaustive and the post holder may be required to undertake other relevant and appropriate duties as required. This job description is subject to regular review and appropriate modification.

Safeguarding for Children and Vulnerable Adults

CAFOD recognises the personal dignity and rights of children and vulnerable adults, towards whom it has a special responsibility and a duty of care and respect.  CAFOD, and all its staff and volunteers, undertake to do all in our power to create a safe environment for children, young people and vulnerable adults and to prevent their physical, sexual or emotional abuse.  CAFOD is committed to acting at all times in the best interests of children and vulnerable adults, seeing these interests as paramount.  Any candidate offered a job with CAFOD will be expected to adhere to CAFOD’s Safeguarding policy and sign CAFOD’s Code of Behaviour as an appendix to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents. This post involves contact with children, young people and vulnerable adults, or has responsibility for people who will do, and applicants will be subject to specific checks related to safeguarding issues.  If based in the UK the post holder is required to present or obtain a Disclosure from the DBS (Disclosure & Barring Service).  If the post is based outside the UK the post holder will be subject to a different checking process. 

All offers of employment will be subject to satisfactory references, and appropriate screening checks can include criminal records and terrorism finance checks. CAFOD also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

Person Specification 

Essential Criteria

Understanding our context

  • Understanding international development Understanding and experience of international development and programme management and quality standards within this context

Working together

  • Communicating Able to communicate with colleagues and partners at a distance
  • Looking outwards Understanding of effective and values-based partnership work between northern and southern organisations and communities.

Making change happen

  • Managing resources Computer literacy i.e.  familiar with Microsoft word, excel and knowledge of information and database management; Budget monitoring skills
  • Achieving results Able to manage competing work demands; organise own work; use initiative, work within deadlines;

Job-specific competencies

  • Demonstrate understanding of the Zimbabwe resilience sector, policies, priorities and approaches;
  • Understanding and first-hand experience of institutional funding work/projects, priorities, trends and donor conditions;
  • Experience using programme cycle management tools effectively to deliver work within an agreed programme framework;
  • Able and committed to working with and developing the capacity of local partners organisations/ National NGOs;
  • Financial management understanding and experience;
  • Ability and willingness to travel (approximately 18 weeks per year), sometimes at short notice and to areas of potential risk
  • Fluency in both written and spoken English and either Shona/Ndebele
  • Understanding and experience of the local government context in Zimbabwe, particularly supporting service delivery in marginalised rural areas;
  • Experience with resilience programming;
  • Understanding and practical experience of gender and vulnerability mainstreaming;

Desirable Criteria

  • First-hand work experience with a values-based partnership approach
  • Previous work experience in the country/sub-region
  • Experience with different M&E tools and frameworks
  • Clean driver’s license

Come and join us and help make a real difference in the lives of the world’s poorest communities.

CAFOD is an equal opportunities employer. Recruitment and selection procedures reflect our commitment to safeguarding children and vulnerable adults.

Deadline: 9 March 2022