Procurement Officer

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Procurement Officer

  • Post Date:September 15, 2021
  • Views 382
0 Applications
  • Career Level Officer
    Qualification Degree
    Experience 3-5 Years
  • Industry Non Governmental
Job Description

CARE began working in Zimbabwe in 1992 in response to severe regional drought and has since expanded programming to address longer-term development issues. Currently, an estimated 5.8 million people are facing severe food insecurity in Zimbabwe as a result of the human-made climate crisis.

The organisation seeks to recruit outstanding candidates who are known for their excellence, professionalism, integrity and who are committed to providing support to the country office. Interested candidates are encouraged to apply for the position posted below:

Job Description

The primary role of the Procurement Officer position is to ensure efficient procurement of goods and services adhering to CARE policy and procedures, including donor regulations.

Key duties and Responsibilities

  • Receives the Procurement requisitions and performs all necessary checks to ensure completeness and correctness of procurement requisitions before processing
  • Reviews the Procurement workbench and assign approved Purchase Request’s to procurement assistants
  • Manages the procurement process from Request for Quotation, sourcing, awarding to Purchase Order creation in line with the CARE International Procurement policy
  • Prepares tender templates, requests for quotations form, and sends Request for Quotation’s to the Vendors
  • Responds to queries raised during tendering period
  • Prepares Summary Bid Analysis for all procurements above $25000 and obtains Procurement Committee approval before Purchase Order creation
  • Prepares Consultant contracts as per CARE / Donor regulation
  • Submits signed purchase orders to vendors and records submission date on procurement Database
  • Works with the Procurement Assistants to schedule tender opening once an advert is placed and invites committee members
  • Takes minutes of the Tender Committee proceedings including the Summary Bid Analysis
  • Maintains a system to track Procurement documentation from Purchase Request-Invoice and ensures timely submission to finance for processing
  • Provides feedback to line management on the progress of procurement of goods
  • Follows up on suppliers on the delivery of goods and services to logistics
  • Prepares the monthly procurement status report and shares with all concerned parties in the organization.
  • Raises Payment Request for all advance payments to vendors who insists on cash up front and submits to finance for processing
  • Raises Liquidation Form and attaches invoices and Goods Received Note and submit to Finance for review, subsequent approvals and finance processing
  • Conducts supplier visits for capacity and existence verification- at least twice annually
  • Participates in the annual vendor verification exercise
  • Supports the procurement Manager on semi-annual Bridger check

Qualifications

  • Bachelor’s degree in Supply Chain Management, Business Administration or Certified Institute of Purchasing & supply (CIPS) or equivalent
  • Minimun of 3 years working experience in Procurement or other related field preferably in large international NGOs
  • Good ability to leverage interpersonal skills to establish rapport and develop relationships with all key stakeholders: suppliers, customers & colleagues
  • Ability to visualize, articulate, and solve both complex and uncomplicated problems and concepts2
  • Ability to persuade, influence and explore positions and alternatives to reach outcomes that will gain acceptance of all parties and will also meet your organization’s strategic procurement objectives

CARE is an equal opportunity employer promoting gender, equity and diversity. Female candidates are strongly encouraged to apply. Our selection process reflects our commitment to the protection of children and safeguarding employees and communities from Sexual harassment, exploitation and abuse. Applications can only be accepted from people with an existing right to work in Zimbabwe.

Deadline: 22 September 2021