Procurement Assistant (General Roaster)
- Post Date:September 20, 2021
- Views 446
- Career Level AssistantQualification DegreeExperience 3-5 Years
- Industry Non Governmental
Closure Date: 01/Oct/2021, 11:59:00 PM
Organizational Unit: FRZIM
Job Type: Non-staff opportunities
Type of Requisition: NPP (National Project Personnel)
Grade Level: N/A
Primary Location: Zimbabwe-Harare
Post Number: N/A
IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
- FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
- Qualified female applicants, qualified nationals of non-and under-represented member nations and person with disabilities are encouraged to apply
- Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold our values. FAO has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and FAO, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
- All selected candidates, therefore, will undergo rigorous reference and background checks
- All applications will be treated with the strictest confidentiality
- The incumbent may be re-assigned to different activities and/or duty stations depending on the evolving needs of the Organization
The Procurement Assistant performs a wide range of routine administrative and control functions in support of FAO’s procurement services. He/ she contributes to timely and efficient procurement operations.
The Procurement Assistant reports to International Administrative Officer. He/she acts independently in routine matters. Supervision and guidance received supports the incumbent in his/her day-to-day work.
The technical areas/profiles covered will be as follows:
The incumbent interacts with colleagues from within the work unit and with immediate clients from within the Organization, providing a wide variety of routine administrative and procurement services.
Tasks and responsibilities
- Review and prepare routine documentation and correspondence related to assigned procurement actions, including, but not limited to: identification of potential suppliers , preparation of invitations to bid, bid summaries, purchase orders and/or contract, simple contractual amendments, renewals; obtain clarifications when necessary;
- Follow-up on purchase orders and contracts: monitor receipt of order confirmation, shipment and receipt of goods and services, receipt of performance bonds or other necessary documentation;
- Review invoices of incoming goods, transportation services and custom’s clearance fees for accuracy; bring to the supervisor’s attention any discrepancies which may arise, prior to processing the payment;
- Report on the status of procurement actions;
- File documents and correspondence and database records related to procurement actions, assigned tenders, purchase orders and contracts;
- Run periodic reports, taking action as requested;
- Ensure data input into systems as accurate;
- Review with the supervisor problems and discrepancies related to assigned actions;
- Perform other related duties as required.
Impact of work
The incumbent’s work impacts on the quality, timeliness and efficiency of FAO’s procurement operations.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
- Secondary School Education. A University Degree in Purchasing and Supply Management, Procurement or related field will be an added advantage.
- At least three (3) years of relevant work experience in procurement, administration support work and/or accounting
- Working knowledge (Level C) of English
- Zimbabwe Nationality or resident in the country with a regular work permit
FAO Core Competencies
- Results Focus
- Building Effective Relationships
- Knowledge Sharing and Continuous Improvement
- Very good knowledge of the corporate computerized financial / travel / human resources systems
- Good knowledge of procurement regulations and procedures
- Good knowledge of the MS Office package, Internet and office technology equipment
- Good knowledge of FAO’s administrative policies and procedures
- FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
- Incomplete applications will not be considered. If you need help please contact: [email protected]
- Applications received after the closing date will not be accepted
- Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
- For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/
FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.
HOW TO APPLY
- To apply, visit the recruitment website at Jobs at FAO and complete your online profile HERE
- Only applications received through the recruitment portal will be considered
- Candidates are requested to attach a letter of motivation to the online profile.
- If you need help, or have queries, please contact: [email protected]
FAO IS A NON-SMOKING ENVIRONMENT