Procurement Assistant

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Procurement Assistant

  • Post Date:July 9, 2021
  • Views 301
0 Applications
  • Career Level Assistant
    Qualification Degree
    Experience 3-5 Years
Job Description

The University of Zimbabwe – Clinical Trials Research Centre (UZ-CTRC) is a centre of excellence which implements high level HIV prevention and treatment research and collaborates with a broad range of partners internationally. UZ-CTRC is seeking a suitably trained, competent, talented, and qualified Procurement Assistant to based in Harare.

Position summary

  • Assist the Procurement Officer and the Procurement Committee in procurement of goods and services according to the procurement plan of UZ-CTRC and in compliance with the Procurement Standard Operating Procedures (SOP).
  • Assist in developing user department’s specifications, and coordinate with users to ensure that right materials, quantities, quality are procured as needed.
  • Making sure that all purchase requests are fully authorised before initiating procurement.
  • Assist the Procurement Officer with the requisition of quotations, correspondences, and evaluations of all procurements, strictly in accordance with leading procurement practices.
  • Assist in preparation of comparative bid analysis, raising of purchase orders and seeking authorisation and approval from the Procurement Officer and the Procurement Committee.
  • Preparation of payment request and seeking authorisation in a timely manner, and submission of fully authorised payment requests to the Accounts department for payment of invoices.
  • Assist in filling of all procurement documents and acts as a secretary for all procurement meetings and procurement functions as assigned by the Procurement Officer
  • Assist in maintaining appropriate records to ensure that procurement process, decision and contractual agreements are accurately documented for accountability and audit purpose.
  • Follow up with Suppliers to ensure speedy and complete deliveries of ordered goods and report all outstanding deliveries to the Procurement Officer.
  • Assist the Procurement Officer in maintaining current, up to date procurement documents.
  • Perform any other duties as assigned by the Procurement Officer and Procurement Committee.


  • Degree in Purchasing and Supply Management and 3 “A” Level passes.
  • Diploma in Shipping and Forwarding/Customs legislation and procedures or related qualifications is an added advantage.
  • Membership of professional bodies like CIPS, CILT is a must.
  • At least 3 years’ work experience in a similar position.
  • Proficiency in computer skills including Microsoft Packages and knowledge of SAGE ERP1000 Accounting system.
  • Integrity, honesty, and stewardship in handling UZ-CTRC resources.
  • Clean class 4 Driver’s licence with a minimum 5 years driving experience.

To apply

Interested candidates should forward applications and detailed curriculum vitae to [email protected]

Deadline: 16 July 2021