Personal Assistant

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Personal Assistant

  • Post Date:October 23, 2021
  • Views 703
0 Applications
  • Career Level Assistant
    Qualification Degree
    Experience 3-5 Years
  • Industry Business
Job Description

Reference: # COO/002/2021
Location: Harare, Zimbabwe
Job Functions: Personal Assistant
Industries: Telecommunications

Introduction

We seek to recruit an outstanding and results oriented individual to fill the following position of Personal Assistant in our organisation.

RESPONSIBILITY

Reporting to Chief Operating Officer,

KEY JOB PURPOSE

  • To provide office management, communication and administrative support to the Chief Operating Officer
  • Responsible for the day to day administration of the Office, managing confidential correspondence and exercising a high degree of discretion.

Specification

  • Keeps an accurate Diary of events or meetings;
  • Makes and serves teas and refreshments during meetings;
  • Coordinates and follows through activities and commitments made by the COO’s team;
  • Coordinates the COO’s communication through taking and directing calls, responding to emails and interfacing with clients;
  • Arranges business lunches for clients and stakeholders as and when necessary;
  • Arranges and coordinates meetings. Takes notes and records meetings as and when necessary;
  • Manages travelling arrangements;
  • Develops and utilizes filing and retrieval systems;
  • Files and retrieves documents from the files as and when required;
  • Researches data for presentation to the COO’s team, EXCO and Board of Directors;
  • Analyses reports and prepares business summaries. Preparation of reports, correspondence and Presentations for the COO for various engagements;
  • Maintains office supplies, checks stock, manages inventory, evaluating new office products, places orders and verifies receipt of supplies.

 

Requirements

QUALIFICATION AND EXPERIENCE

  • Degree in Administration, Social Sciences, Development Studies or equivalent;
  • Diploma in Secretarial Studies or Diploma in Business Studies;
  • Class 4 Drivers License is an added advantage.

COMPETENCIES

  • Interpersonal skills;
  • Analytical ability;
  • Good sense of memory;
  • High degree of speed and accuracy;
  • Good Communication Skills;
  • Good social skills and ability to maintain contracts;
  • Pleasant personality and appearance;
  • Ability to manage time effectively and efficiently;
  • Ability to cope with change and pressure;
  • Commitment to quality and excellence;
  • Ability to take minutes in meetings;
  • Initiative, tact and courtesy;
  • Strong computer skills.

Job Closing Date: 29/10/2021