Part Time Book-keeper and Administration Assistant

Job Description

A local girls and young women NGO is inviting applications for the position of Part Time Finance and Administration Assistant who will work 3,5 days a week; Monday to Wednesday then Friday half day.

The incumbent will be responsible for the following duties and responsibilities:

• Providing financial advice/guidance to the Director to ensure that strategic decisions with a financial implication are sound;
• Ensure all financial transactions strictly comply with organization policies and with donor contracts / agreements, guidelines and regulations;
• Training / inducting staff on the organization’s finance, administration policies, donor contracts / agreements, guidelines and regulations to ensure that their conduct guarantees compliance at all times;
• Prepare for annual external audits and respond to auditors if required;
• Ensure that all financial records are complete, up to date and filed systematically Manage bank accounts and prepare periodic reconciliation statements;
• Scrutinize and release all requisitions for authorization by the Director in accordance with organization’s financial management policies and established approval levels;
• Process payroll, calculate and remit tax and other statutory obligations; ZIMRA, NSSA, and complete necessary returns;
• Management of debtors, creditors and reimbursements of employee expenses and ensuring timely payment to all creditors;
• Prepare monthly financial reports of each project for Director;
• Perform month-end closing and year-end duties such as reconciliations, VAT reconciliations, PAYE returns, inventory lists, etc;
• Responsible for procurement activities in accordance with organization’s procurement policy;
• Provide assistance to program staff and project budget preparation;
• Responsible for consolidating all the programs and operational transactions for specific donors, for annual reports and for sharing with relevant stakeholders.

Interested and qualified candidates should have:

• A Bachelor of Accounting degree or related professional accounting qualification;
• Five years similar experience in an NGO sector, do not apply if without NGO experience.
• Salary is pegged at $350 maximum before tax;
• Should be ready to start immediately.
• Women ages 27 to 40 are encouraged to apply.

To apply

Send your CV and academic certificates to [email protected]

No chancers.

Deadline: 30 July 2021