Logistics Assistant

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Logistics Assistant

  • Post Date:May 10, 2021
  • Views 482
0 Applications
  • Career Level Assistant
    Qualification Degree
    Experience 5-10 Years
  • Industry Non Governmental
Job Description

Reports to: Field Operations Coordinator
Location – Lupane with travel within Amalima Loko operational areas

About CNFA and Amalima Loko

CNFA is a US-based non-profit nongovernmental organization (NGO) that works to stimulate economic growth and improve rural livelihoods in the developing world through five core capabilities: (1) Productivity, Food Security and Nutrition; (2) Input Supply and Farm Services; (3) Economic Resilience and Rapid Recovery; (4) Value Chain Development; and (5) Volunteer Technical Assistance. Amalima Loko is a new USAID-funded 5-year program implemented by CNFA and 5 partner organizations which applies community-driven approaches to improve food security, nutrition, and natural resource management in over 80 communal wards in Matabeleland North.

Position Summary

The Logistics Assistant is a key member of the CNFA operations team, under the Field Operations Coordinator. S/he will be responsible for coordinating logistics processes.

Responsibilities

  • Coordinate logistics operations, including, material and personnel and provide logistics support to ongoing operations in the consortium;
  • Ensure that logistics requirements take account of gender-specific needs;
  • Assist Field Operations Coordinator to administer day-to-day administrative and operations activities;
  • Coordinate logistics and procurement activities with the team;
  • Prepare reports on material movements and other operational logistics issues;
  • Ensure that accurate and complete operations, reporting and internal control systems are functioning and that all relevant records are maintained; maintain orderly files;
  • Keep abreast of changes in all governmental taxes, duty fees, levies and procedures affecting procurement;
  • Ensure compliance of procurement rules and procedures in the purchase of goods and services;
  • Ensure periodic maintenance of all the equipment consulting with divisional heads;
  • Keep updated records of the administrative activities and institutional documents such as Policy Guidelines, Certificates, Contracts, Minutes etc. Assets Management
  • Coordinate and keep updated the records of all Operations;
  • Follow up on and assure the management of all these contracts;
  • Timely verifying and keep updated fixed assets/inventory registers which are audit ready. Ensure all have inventory tags;
  • Support the allocation and use of equipment in accordance with administration procedures and program needs;
  • Monitor the maintenance and repairing of the equipment;
  • Update equipment list and the general asset register and feed into the asset/equipment disposal plan;
  • Work with asset holders and ensure continuous updating of assets and inventory list, asset tagging and safeguarding to satisfy organisation and donor requirements;
  • Manage the approved asset movement, monitor, track and update the records accordingly; Follow-up and oversee that the assets, inventory for all offices are accurate and up to date;
  • Maintain and update the monthly assets list and organise quarterly assets counts;
  • Ensure that all electronic assets are properly insured and liaise with the insurance company in case of any claims;
  • Perform any other activities as instructed by the Field Operations Coordinator or Operations/Safety Security Manager;
  • Maintain audit ready files.

Qualifications

  • Relevant university degree in e.g. Purchasing & Supply, Logistics & Transport with a relevant combination of academic qualifications and experience in areas such as transport or logistic operations/management, supply chain management, etc;
  • Clean Class 4 drivers’ licence and class 2 will be a plus;
  • At least 5 years NGO and USAID experience in logistics.

Knowledge, Skills and Abilities Requirement

  • Defensive driving;
  • Good negotiating & interpersonal skills and maintain effective working relationship with partners;
  • Excellent communication, planning and organizing skills;
  • Ability to work under pressure and with minimal supervision;
  • Highly well versed in USAID logistics & procurement regulations;
  • Strong interpersonal and communication skills;
  • Must be able to maintain confidentiality matters;
  • Problem solving and decision-making aptitude;
  • Reliable & strong ethics;
  • Good negotiating & interpersonal skills and maintain effective working relationship with partners;
  • Computer literacy.

Languages

  • Fluency in spoken and written English is essential.
  • Ability to speak and understand IsiNdebele strongly preferred, other languages spoken in Matabeleland North preferred.

To apply

To apply please send a cover letter and CV to [email protected] with “Logistics Assistant” in the subject line.

Qualified candidates, especially women are encouraged to send their applications.

Deadline: 23 May 2021 (12pm)