Human Resources Assistant

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Human Resources Assistant

  • Post Date:May 11, 2022
  • Views 405
0 Applications
  • Career Level Assistant
    Qualification Diploma
    Experience 1-3 Years
  • Industry Non Governmental
Job Description

Location: Harare

About

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States of America. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion, or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance, and peacebuilding. Registered in Zimbabwe under the PVO Act, certificate number 6/2002, CRS has been supporting program activities in Zimbabwe since 1989 and has long-standing relationships with Church and non-Church partners and communities throughout the country. The Zimbabwe program implements projects through 14 partner organizations in 30 districts in the areas of health, OVC, education, food security and agricultural livelihoods, and peacebuilding. CRS is looking for a GRADUATE INTERN to fill the following position that has arisen.

Job summary

The successful candidate will provide comprehensive and timely information, clerical, and administrative assistance to meet specific HR service needs that support high-quality programs of serving the poor and vulnerable. S/he will deliver quality support & apply clearly defined HR policies, processes, procedures, and service standards.

Responsibilities

  • Providing administrative and clerical support to HR transactions and processes.
  • Preparing, type, photocopy, and scan employment-related documentation, such as employment contracts, termination letters, salary technical adjustments letters, materials for staff learning and development events, etc;
  • Providing support to recruitment process: collecting CVs, greeting candidates, setting up tests and interviews. Assist the HR Officer in calling referees for prospective employees;
  • Following up with HODs and individual staff to ensure timely submission of time sheets and any other pending HR-related reports or information;
  • Preparing orientation materials and programs.
  • Compiling documentation and data, performing data entry and data verification on personnel administration transactions (e.g leave balances, staff attendance, etc);
  • Supporting the maintenance of personnel files, compiling and updating employee records (hard and soft copies);
  • Following up to ensure that all departing employees have completed Exit Checklists and Exit Interview forms;
  • Updating the Leave Tracking Schedule and Time Sheet Tracking schedule regularly and submitting reports to the HR Officer by the 5th of payroll month;
  • Receiving and reviewing Overtime Requests for staff to ensure they are correct and submit to the HR Officer for review;
  • Contributing to coordinating logistical arrangements for staff events, such as staff retreats, staff learning and development events (workshops, trainings), orientations, welcome / farewell parties.

Education and experience

  • A Diploma in Human Resources Management or Administration.
  • A Bachelor’s degree will be an added advantage;
  • A minimum of 1-year relevant work experience in an administrative and / or human resources assistant role with some familiarity of human resources practices;
  • Experience with an international non-governmental organization a plus;
  • Experience using MS Windows and MS Office packages, in particular Excel, Word and PowerPoint.
  • Hands-on experience with data entry into online databases and forms;
  • Excellent organizational skills with great attention to detail;
  • Able to maintain confidential information.

To apply

Those who meet the above criteria are invited to submit their applications together with a cover letter and detailed Curriculum Vitae that includes names and email addresses of three traceable references. Applications should be clearly marked with the position applied for, i.e “Human Resources Assistant” in the email subject line. Please submit your applications by Friday, 13 May 2022, to The Country Representative at the following email address: [email protected]

Only short-listed candidates will be contacted.

By applying for this job, the candidate understands and acknowledges that CRS requires its staff to treat all people with dignity and respect. Further, s/he understands that if successful, s/he will be subject to a comprehensive background check, and personal / professional references will be asked to evaluate the candidate’s behaviors related to safeguarding-related topics.

CRS does not charge application fees or processing fees to potential applicants or any fee throughout the recruitment process.

Our Catholic identity is at the heart of our mission and operations. CRS carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS’ processes and policies reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.