Grants Assistant

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Grants Assistant

  • Post Date:February 22, 2022
  • Views 623
0 Applications
  • Career Level Assistant
    Qualification Degree
    Experience 3-5 Years
  • Industry Non Governmental
Job Description

East-West Management Institute Zimbabwe Trust (EWMI)

Expected to start date: On / after March 15, 2022
Reporting and supervision: To the Grants Manager and will work closely the Activity Objective Directors, and Project Management Units (PMU) of local implementing partners

Job summary

The Grants Assistant will provide support to the Grants Manager and Activity Directors in administering the grant program. The Grants Assistant will also support, as needed, the Finance and Administration department in providing effective and efficient administration support of the project.

Responsibilities

The Grants Assistant will be responsible to support the efficient management of the project grant activities including grant activities through three local partners. The Grants Assistant will use his / her technical skills, education, experience, and country knowledge to accomplish the following tasks:

  • Together with Grants Manager, Activity Objective Directors and respective PMUs of three local partners to:
  • Assist in organizing Grant Review Committees (GRC), reviewing and selection of the received proposals, and negotiation of grant agreements with grantees; Assist in conducting risk assessments of pre-selected grantees; Assist in the preparation of grant agreements and vetting packages for grantees;
  • Provide technical assistance to grantees and organize Quarterly Grantees meetings;
  • Constantly monitor progress of the grant-making activities towards achieving project’s goals, meeting work plan requirements and Monitoring & Evaluation (M&E) targets, as well as spot potential and actual challenges, and propose measures to address them;
  • Conduct site visits, review grantees narrative reports, grant revisions and amendment requests, and consult grantees as necessary on project’s implementation;
  • Ensure appropriate, accurate, and timely M&E data collection and reporting for the project’s grant-making activities;
  • In cooperation with Grants Manager, respective Activity Objective Directors and PMUs of three local partners, work with GRC-selected Civil Society Organizations to finalize technical proposal and budgets based on GRC’s suggestions;
  • Support the efficient and seamless coordination between grant-making activities managed by three local partners and the capacity development assistance provided to the grantees by the project;
  • Provide mentoring to local partners’ PMUs and their grantees on financial and grants management rules and regulations, based on the project’s Grant Manual;
  • Review and approve grantees’ financial reports and fund requests and submit fund requests to the Grants Manager for payment;
  • Ensure strict and timely compliance of the project’s grant-making activities and EWMI rules and regulations;
  • Ensure appropriate and accurate documentation of the project’s grant making activities by local partners and in EWMI field office;
  • Assist with the project’s capacity development assistance to local partners to make them capable and eligible to directly manage grants;
  • Assist in completion of tasks from the Finance department as requested by the Finance and Office Manager under consultations with the Grants Manager and Deputy Chief Party (DCoP);
  • Travel to the regions, as needed, to conduct compliance monitoring of the project’s grantees;
  • Perform other tasks assigned by the Grants Manager and DCoP on an ad hoc basis that are consistent with this Job Description and other general requirements.

Required qualifications and competencies

  • Bachelor’s degree in accounting, business administration, or related field;
  • Certification in accounting, auditing or related field preferred;
  • At least (3) three years of experience in grants administration and compliance for donor funded projects;
  • Demonstrated experience with subrecipient monitoring, including invoice and general ledger reviews;
  • Working knowledge of OMB’s Uniform Guidance: 2 CFR Part 200 Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards;
  • Well-organized, attentive to detail, and able to handle multiple tasks simultaneously, prioritize, and meet deadlines;
  • Excellent interpersonal skills; Willingness to learn new skills;
  • Ability to work in a multicultural and geographically dispersed environment;
  • Fluency in oral and written English.

To apply

Please send a curriculum vitae, cover letter, and contact information for three references to [email protected] and include in the subject line the title of the position for which you are applying.

No phone calls please. EWMI will contact applicants for interviews or to request additional information.

Deadline: 28 February 2022