Grant Accountant – MBMF

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Grant Accountant - MBMF

  • Post Date:January 11, 2022
  • Views 354
0 Applications
  • Career Level Other
    Qualification Degree
    Experience 3-5 Years
  • Industry Non Governmental
Job Description

Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls. We believe in the power and potential of every child. We support children’s rights from birth until they reach adulthood and we enable children to prepare for – and respond to – crises and adversity.

We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. In Zimbabwe, we have been building powerful partnerships for children for over 31 years. Plan International operates an equal opportunities policy and actively encourages diversity.

Grant Accountant – My Body, My Future (MBMF) for Kwekwe and Bulawayo based at the Bulawayo Program Area.

Reporting to the Project Manager, the job holder will be responsible for the Finance advisory role in the Program Area (PA) management team for the MBMF Project, cash and budget management, financial reporting and analysis, internal financial controls enhancement, field support visits, risk management, grants management and partnership management.

Accountabilities

Business Planning Process:

  • Assist in the preparation of the annual grant budget, monitor the impact of operation plans upon existing grant, analyses and advise Program Manager, Grant Coordinator and management concerning appropriate actions to be taken.
  • Reviews partners and Plan financial documents and checks compliance to Funding Approval Document (FAD) requirements and ensuring that any deviations are dealt with appropriately.
  • Assist program staff at the time of proposal budget preparation or review.
  • Reviews Grant budget entries in SAP and keeps records of budget modifications on file.
  • Assist in dissemination of grant related information to PUs and partners every month.

Accounting and treasury:

  • Prepare bank reconciliations and ensure items 1 month overdue are resolved.
  • Monitor payment transactions to grant implementation partners.
  • Ensure compliance with local regulatory and tax legislation.
  • Provides assistance during audits for accurate, timely and organized audit activities.

Financial reporting and analysis:

  • Review accuracy of General Ledger and ensures consistency with SAP.
  • Enter Approved and Revised Program budget code in GL.
  • Prepare monthly Financial and Management reports for the MBMF grant.
  • Prepare monthly adjustments of the grant indicative funding on share point.
  • Analysis and reconciles grant expenditures vs. budget accurately.
  • Ensure that the Grant Coordination Team is kept informed about the status of all grant lines by preparing a monthly report on the status of the grant.

Controllership:

  • Ensures that all policies and procedures are in compliance with Plan and Finland MFA policies, procedures, and requirements;
  • Review monthly partner transactions and supporting documents and assure that these meet the financial reporting requirements and deadlines;
  • Assure that partner financial accounting data entries respect the budget lines items and appropriate codifications are in place to link transactions to the budget;

Manages Grants information systems:

  • Ensures grants information is encoded into the SAP accurately and as scheduled;
  • Attaches Project Account lines to FAD accurately and on a timely basis;
  • Reply to inquiries on grant-finance related issues promptly and correctly;
  • Stores files and other information related to Grants in an organized manner so they can be retrieved easily

Field Monitoring Visits:

  • Perform a monthly field monitoring visit at the different project areas and provide technical assistances and guidance, related to financial activities;
  • Support community planning processes and actively participates in partners and field based community organizations training and empowerment.
  • Promotes and abides by Plan policies and procedures including but not limited to: Gender equality mainstreaming, Safeguarding Policy; Code of Conduct and the related mandatory reporting responsibilities.

Knowledge

  • A degree in Accounting; CIS or equivalent qualification.
  • At least 3 to 5 years’ experience in a similar role working in a computerized accounting office in an NGO set up.

Skills

  • Analytical skills.
  • Problem solving.
  • Excellent interpersonal skills
  • Ability to work under pressure and deliver to tight deadlines

Behaviours

  • Promotes innovation and learning
  • Communicates clearly and effectively.
  • Gains, develops and retains credibility about his/her performance

PLAN INTERNATIONAL’S VALUES IN PRACTICE

We are open and accountable

  • Promotes a culture of openness and transparency, including with sponsors and donors.
  • Holds self and others accountable to achieve the highest standards of integrity.
  • Consistent and fair in the treatment of people.
  • Open about mistakes and keen to learn from them.
  • Accountable for ensuring we are a safe organization for all children, girls & young people.

We strive for lasting impact

  • Articulates a clear purpose for staff and sets high expectations.
  • Creates a climate of continuous improvement, open to challenge and new ideas.
  • Focuses resources to drive change and maximize long-term impact, responsive to changed priorities or crises.
  • Evidence-based and evaluates effectiveness.

We work well together

  • Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
  • Builds constructive relationships across Plan International to support our shared goals.
  • Develops trusting and ‘win-win’ relationships with funders, partners and communities.
  • Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

  • We empower our staff to give their best and develop their potential.
  • We respect all people, appreciate differences and challenge equality in our programs and our workplace.
  • We support children, girls and young people to increase their confidence and change their own lives.

Interested candidates who meet the above requirements are required to submit their curriculum vitae & cover letter outlining their suitability for the position. Plan International takes very seriously the responsibility and duty to ensure that we and anyone who represents us does not in any way harm or place at risk children and young people. In this regard, reference & background checks will be performed including clearances on child related offences in conformity with Plan’s Safeguarding Policy.

This position is open to Zimbabwean nationals
Location: Bulawayo
Type of role: Fixed Term Contract
Closing Date: 13 January 2022