Finance Assistant, (GS-5)

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Finance Assistant, (GS-5)

  • Post Date:February 4, 2022
  • Views 563
0 Applications
  • Career Level Assistant
    Qualification Diploma
    Experience 5-10 Years
  • Industry Non Governmental
Job Description

Job no: 547694
Contract type: Fixed Term Appointment
Level: G-5
Location: Zimbabwe
Categories: Finance and Administration

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, an opportunity!

UNICEF has been operating in Zimbabwe since 1982. We are a team of passionate professionals committed to the protection and fulfillment of children’s rights.

Supporting the Government’s vision of a prosperous and empowered upper-middle-income society, the 2022 to 2026 country programme is aimed at contributing to sustainable socioeconomic development that provides all children, including adolescents, with opportunities to fulfil their potential, lead a healthy life, access quality learning and protection and meaningfully participate in society.

For more information about UNICEF Zimbabwe please click here

You can also access and explore all new UNICEF vacancies and create job alerts via the UNICEF Zimbabwe website link below: https://www.unicef.org/zimbabwe/work-us

How can you make a difference?

A challenging and exciting opportunity has arisen within UNICEF Zimbabwe’s Administration & Finance Section, for a passionate and committed Finance Assistant GS-5 level. Under the supervision of the Finance Officer, performs moderately specialized tasks in the accounting and finance functions ensuring accurate and timely delivery that is in compliance with UNICEF financial rules and regulations.

Summary of key functions/accountabilities:

  • Invoice Processing
  • Invoice registry management
  • Payroll
  • DCT liquidation refunds and Receivables processing
  • Support to Financial Control,efficiency dashboard monitoring and reporting
  • General Finance Duties

Invoice Processing

  • Review and process payments in VISON related to HACT, utility payments, supplies, PO, advances and other payments. Check the requests have the necessary supporting documents, usually the original document, validity of the charge, they are certified by the staff responsible and are coded correctly. File the transactions and the related supporting documents regularly and share copies with relevant sections as required.
  • As custodian of local and UN stamps ensure that the stamps are properly issued.
  • Preparation of Web banking batch (for other bank) uploading of payment instructions on standard chartered Web Banking system and follow up with the signatories to authorize the web instruction and cheque/payment advices
  • Upload electronic files and verify results to destination system.
  • Responsible for collecting invoices and filing documents for approval and, thereafter submitting to GSSC for processing in vision.
  • Respond to client transaction status and other inquiries
  • Maintains financial records for office accounts for which responsibility is assigned and is the custodian of all finance files and is responsible for archiving all files ensuring that there are properly coded.
  • Invoice registry management
  • Review and register all invoices received by the country office and forward to respective sections.
  • Respond to supplier questions and follow ups regarding invoices submitted for payments.

Payroll

  • Support colleting Payroll inputs and submission to GSSC.
  • Back up for overtime management and entry for payroll

DCT liquidation refunds and Receivables processing

  • Review and process refunds/Receivables in VISON related to HACT.
  • Timely recording of receipts as soon as funds are received/credited in the bank account.

Support to Financial Control,efficiency dashboard monitoring and reporting

  • Maintain unit/work plans and budgets as well as offline financial status reports for Unit work plans.
  • Assist in the preparation of year-end reports related to accounts receivable, accounts payable, prepayment and deposits
  • Submit periodic financial reports for management oversight, monitoring and review and confirm availability of funds as required.
  • Process requisitions and prepare payment vouchers for the unit.
  • Provide relevant information for the response to audits.

General Finance Duties

  • Maintain hard and electronic files and update data base systems ensuring timely and appropriate recording, safekeeping and disposal of confidential information
  • Maintain attendance record.
  • Selects and enters data from a wide variety of documents, verifying and ensuring accuracy by checking sources, making necessary calculations, and assuring inclusion of all relevant data.
  • Prepare correspondence on financial matters with banks, vendors, suppliers and HQ
  • Monitors/maintains GL accounts
  • Assist the Budget/Finance Officer (NOB) with assurance activities.
  • Performs other related duties, as required

Please refer to the attached job description for more information: Finance Assistant Job Description.pdf

To qualify as an advocate for every child you will have…

Education: 

  • Completion of secondary education is required with professional/university level courses in Accounting and Finance/Business administration desirable.

Experience:

  • A minimum of 5 years of progressively responsible administrative or clerical work experience is required.

Language requirements: 

  • Fluency in English is required. Knowledge of a local language is an asset.

 

For every Child, you demonstrate…

UNICEF’s values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.

The UNICEF competencies required for this post are…

  • Demonstrates Self Awareness and Ethical Awareness
  • Works Collaboratively with others
  • Builds and Maintains Partnerships
  • Innovates and Embraces Change
  • Thinks and Acts Strategically
  • Drive to achieve impactful results
  • Manages ambiguity and complexity

To view our competency framework, please visit here.

Click here to learn more about UNICEF’s values and competencies.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Deadline: South Africa Standard Time