Finance and Administration Manager

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Finance and Administration Manager

  • Post Date:November 22, 2021
  • Views 339
0 Applications
  • Career Level Manager
    Qualification Degree
    Experience 5-10 Years
  • Industry Non Governmental
Job Description

Reports to: The Executive Director

A think tank and advocacy institution on electoral democracy in Zimbabwe, is looking for a Finance and Administration Manager to lead a vibrant and dynamic finance and administration department.

Position summary

General management

  • Liaise with the Director on organizational cash flow.
  • Liaise with donors on all aspects of financial management.
  • Develop a plan for on-the-job training for project staff in financial procedures and educate all team members on financial responsibilities.
  • Discuss with the Director the structure of the finance team.
  • Assist the Director and field management in development of project implementation strategies.
  • Identify problems and develop solutions for best financial practice.
  • Provide proper supervision, training, guidance and mentoring to ensure smooth financial management

Financial management

  • Set up and maintenance of the Finance system and development of procedures for tracking income / expenditure in accordance with the organisation’s policies.
  • Preparation / review of all forms of financial reports.
  • Supervise the preparation of allocations of funding and budgeting of planned expenses.
  • Ensure timeous settlement of organisations obligations.
  • Communicate budgets and spending authorizations to the programmes team.
  • Establish banking arrangements and maintain liaison with principal bankers.
  • Develop a plan to minimise exposure to currency fluctuations.
  • In consultation with the Administrator/Office Manager establish a payroll structure for staff.
  • Manage the day-to-day functioning of the finance section, including cash disbursements, cash receipts, etc.
  • Establish an effective filing system which can provide easy access to information and proper documentation of all financial requirements.
  • Ensure all typical donor requirements for documentation of expenditures are met to facilitate attribution of expenses to donors when funding is obtained.
  • Facilitation and oversight of donor and institutional audits.
  • Define and produce financial reports on utilization of funding to aid senior management in decision-making processes.
  • Protect the organisation’s assets through maintenance of asset register, internal control and audit procedures.
  • Ensure compliance to organisational policies, statutory laws, and donor rules and regulations.

Human resources management

  • In consultation with the Office Manager / Administrator develop finance department staff plans.
  • Ensure proper competitive recruitment which is well documented to show the choice of selected person and reason.
  • Ensuring that all hired staff and consultants have got valid contracts and are held to the terms of their contract.
  • Preparation and maintaining of the organisation’s payroll, making all necessary deductions against staff members’ salaries, ie PAYE, NSSA, medical aid, pensions, as well other advances.
  • Ensure proper job evaluation that covers good segregation of duties.
  • Ensure staff performance is evaluated.
  • Promote staff career growth and continued learning.
  • Ensure staff is motivated to deliver on work objectives.
  • Institute disciplinary measures where necessary.
  • Maintain good interpersonal relationships with staff as well as foster the same within the organisation.
  • Ensure professionalism in the workplace.
  • Establishment of procurement procedures and expenditure authorizations

Qualifications & experience

  • First Degree in Finance, Accounting or Business and a Master’s Degree in related fields or an MBA.
  • A professional qualification such as ACCA, CIMA or study towards one will be an added advantage.
  • Good knowledge of USAID, EU, and FCDO rules and regulations will be a strong added advantage.
  • At least 5 years managerial experience in an NGO setting.

To apply

Interested candidates meeting the above criteria should submit an application, clearly marked in the subject line which is being applied for, a CV and motivational letter to: [email protected]

Applications which do not meet the minimum qualifications will not be considered.

Only shortlisted candidates will be contacted.