Finance & Administration Manager

Job Description

Duties and Main Responsibilities

The Finance & Administration Manager is expected to drive best practices in finance, administration, and human resources management within the organization to maximize efficiency and growth.

Financial Management

• Ensure efficient financial monitoring and reporting.
• Prepare the annual budget in consultation with the Executive Director.
• Prepare financial reports for specific projects in compliance with grant requirements.
• Prepare invoices for clients and resolve any billing issues.
• Develop and put into practice procedures for handling finances and accounting, review accounting discrepancies and recommend corrective actions.
• Keep track of accounts payable and accounts receivable.
• Focal point with external entities such as bookkeeping company, auditor, and tax authorities, etc.
• Monitor the performance of the financial assets.
• Make sure tax reporting obligations are timely fulfilled.

Office Management

• Develop, improve and document administrative procedures.
• Prepare the bi-annual Board Meeting, convene and take minutes.
• Handle contacts and office contracts.
• Track progress of legal disputes and registrations.
• Prepare and proofread internal documents.

Human Resources Management

• Support the Executive Director in relation to recruitment processes and human resources matters.
• Develop and manage human resources procedures in line with the legal framework
• Ensure an efficient time and travel claim reporting.
• Supervise and attest payroll processing.

Profile

• To succeed in this role, we expect you to be analytical, organised and structured with an eye for detail.
• You have the ability to work independently and to take initiative.
• You enjoy constantly planning and re-planning, predicting, and solving upcoming problems to reach deadlines, and you love facilitating team collaboration to make sure things get delivered on time.
• You will be dealing with confidential and sensitive information, and it is important that you are able to handle it with integrity and responsibility.

Requirements

• University degree in finance, management or equivalent
• Minimum 3-years’ experience in a similar role
• Advanced knowledge in Excel and financial systems is a MUST.
• Strong oral and written communication skills in English
• Working knowledge of accounting systems such as Xero, Sage.

Terms

• Permanent position with a six months’ probation period, starting as soon as possible
• Full-time, i.e.40-hours a week, with flexible working hours