Design and implement an electronic M&E system

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Design and implement an electronic M&E system

  • Post Date:June 20, 2022
  • Views 445
0 Applications
  • Career Level Consultant
    Qualification Degree
    Experience 5-10 Years
  • Industry Non Governmental
Job Description

Location : HARARE, ZIMBABWE
Application Deadline : 21-Jun-22 (Midnight New York, USA)
Additional Category : Management
Type of Contract : Individual Contract
Post Level : National Consultant
Languages Required : English
Starting Date : (date when the selected candidate is expected to start) 01-Jul-2022
Duration of Initial Contract : 15 Days
Expected Duration of Assignment : 15 Days

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

FACT is a Christian-based national organisation working in and through partnerships to improve health and reduce poverty among people affected by HIV and related issues in Zimbabwe and beyond. With support from Global Fund through UNDP, FACT was awarded funds to implement a HIV and Resilient and Sustainable Systems for Health (RSSH) interventions in 20 of Global Fund Districts in Zimbabwe. The implementation of these interventions will be through CSOs/CBOs sub sub recipients (SSRs) to be selected for all the designate Global Fund supported districts.

Background to the requested Consultancy Work

FACT has been in existence for the past 30 plus years, and has gone through a number of capacity development initiatives, her work with multiple sub grantees and nationwide grassroots systems has been limited. Assuming Sub-Recipient (SR) role has therefore imminently exposed FACT to cross cutting management risk, systems and operational risks, strains and overload and sudden M&E and management inadequacies. As such FACT requested for Capacity Development that is focused on anticipated risks, exposures and opportunities related to FACT’s newly acquired status. This is to ensure that FACT is better prepared to respond and manage the SSRs and subsequent data emanating from these SSRs. Compounding the risks and exposure is the well documented distance and remoteness of SSRs and communities FACT will have to work with under this grant. This on its own creates imminent possible management challenges linked to reporting, accountability and oversight. Additional issues for consideration are linked to SSR and communities of focus. Most target SSRs are going through periods of organizational growth and development. They struggle with basics related to functional and operational systems hence the need to consider a grand capacity development plan for enhanced and prompt M&E systems set up. SSRs and communities need support in efficient and prompt reporting platforms. Capacity building should result in seamless connectivity between SSR and SR and also between SSR and community cadres. It should allow loop mechanism for data and report access as part of back up support. FACT uses a mostly paper-based system for its M&E processes. For the 2021-2023 grant, FACT will need to adapt these processes to align with community-level monitoring using tablets. FACT is evolving its M&E system to be web-based and to allow for the creation of a project dashboard for routine, real-time monitoring of progress and for continuous verification of results..

It therefore against this background that FACT is requesting a consultant to Design and implement an electronic M&E system.

Duties and Responsibilities

  • Design and install an electronic M&E data platform.
  • Develop or Update guidelines, tools, etc. to support electronic data collection, interpretation.
  • Provide training and mentoring to staff to use/maintain the electronic system.

Main Deliverables

  • Installed Functional Electronic M&E data system
  • Train guidelines or User Manual to guide staff in using the new installed electronic system.
  • Training report after training the staff on how to use the new electronic system.

Competencies

  • Commitment,
  • Drive for Results
  • Embracing Diversity,
  • Integrity
  • Self-awareness and Self-regulation,
  • Teamwork

Functional Competences

  • Leading Vision and Change
  • Communication
  • Setting Standards, and Monitoring Work
  • Strategic and Global Thinking

Required Skills and Experience

Education

  • Master’s Degree in Monitoring and Evaluation, Information Systems, Computer Science, Database Management, or related field.

Skills and Experience

  • At least five years’ experience in Developing Electronic /web-based M&E Systems
  • Proven experience of working with CSOs designing or implementing web-based M&E systems
  • Demonstration of understanding M&E reporting requirements and creating dashboards
  • Experience designing user manuals to support staff in using web-based M&E systems
  • Proven experience training staff on how to use web-based M&E Systems
  • Experience in communication, documentation and in developing high quality reports;

Language Requirements:

  • Fluency in spoken and written English.

Scope of Price Proposal and Schedule of Payments

The consultancy fee will be determined on a lump sum basis. The lump sum amount must be all-inclusive and the contract price must be fixed regardless of changes in the cost components. Payment will be made upon completion of all key deliverables. The expected duration of the work is a Maximum of 5 full days, which are set aside for the consultant to training and mentor staff on how to use the Electronic M&E system.

How to apply – Apply online as instructed

Consultants can submit their Expression of Interest (EoI) clearly marked in the subject EOI Design and implement an electronic M&E system. All EoI must be submitted by to UNDP. The subject matter should be clearly stated on the submission and email response stating the subject one is responding to.

The EoI must include the following:

  • Technical proposal: a cover letter and updated Curriculum Vitae (2 pages maximum); a technical proposal (max. 4 pages) summarizing the approach, the proposed manual/guide to be used and also recommended software. Work plan with the expected number of working days; and, List of evidence of similar work done and experience to undertake the assignment.
  • Financial proposal: – asking rate (fees) in USD Should be all-inclusive per workday (The maximum number of days is 3 days). Other logistical expenditures like transport, meals and accommodation during the training, will be catered by the Organisation using the standard rates as per the policy of the organization.

Evaluation Criteria

Candidates will be evaluated using a combined scoring method with the qualifications and methodology weighted at 80% and the price offer weighted at 20%. Only candidates obtaining a minimum of 55%+ (out of 80%) points on the technical qualifications part will be considered for the Financial Evaluation.

Criteria for evaluation of qualifications, experience and methodology (80% points maximum):

  • Relevance of education to the consultancy (10 points)
  • At least five years’ experience in Developing Electronic /web-based M&E Systems (15)
  • Proven experience of working with CSOs designing or implementing web-based M&E systems (15)
  • Demonstration of understanding M&E reporting requirements and creating dashboards (10)
  • Experience designing user manuals to support staff in using web-based M&E systems (15)
  • Proven experience training staff on how to use web-based M&E Systems (15)
  • Experience in communication, documentation and in developing high quality reports
  • Criteria for financial evaluation (20 points maximum)