Database Coordinator

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Database Coordinator

  • Post Date:October 7, 2021
  • Views 378
0 Applications
  • Career Level Other
    Qualification Degree
    Experience 3-5 Years
  • Industry Non Governmental
Job Description

Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls. We believe in the power and potential of every child. We support children’s rights from birth until they reach adulthood and we enable children to prepare for – and respond to – crises and adversity.

We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. In Zimbabwe, we have been building powerful partnerships for children for over 31 years. Plan International operates an equal opportunities policy and actively encourages diversity.

Database Coordinator – Supporting Adolescent Girls Education (SAGE) Program: Harare Country Office

Reporting to the SAGE MERL (Monitoring, Evaluation, Research and Learning} Specialist, the Database Coordinator provides specialist guidance and support on database management in line with the MERL policy and standards.


Database Management

  • Design and develop computerised database for data collection, data capture and analysis to generate data-driven insights for measuring project outcomes.
  • Support generation of quality reports and dashboards through computerized database.
  • Maintain an accurate and up to date database including maintaining adherence to a data management and protection requirements.
  • Ensuring that the database is adequately backed up and able to be recovered in the event of memory loss.
  • Monitoring the database performance and identifying problems that arise.
  • Protecting the database against threats or unauthorized access.
  • Suggesting changes and improvements for database maintenance or protection.
  • Design database maintenance procedures and putting them into operation.
  • Provide user database training support and feedback mechanism (including managing double counting).

Monitoring, evaluation and Learning

  • Plan and coordinate data quality assurance, including frequent survey auditing and data spot checks.
  • Ensure availability and accessibility of project monitoring data through analysis and triangulation of qualitative and quantitative data.
  • Capacity building to project staff on software templates and databases.
  • Lead in archiving of project data through the database.
  • Maintain an updated cohort database for longitudinal tracking.
  • Ensure that consortium members and other stakeholders have easy access to quality and reliable data generated through the database.

Participate in Plan’s MERL networks to enhance Plan’s Program Performance

  • Participate in MERL networks in order to facilitate learning and sharing of experiences.
  • Identify and establish relevant networks and platforms for Monitoring, Evaluation and Research initiatives related to the project.

Child Protection & gender equality mainstreaming

  • Promotes and abides by Plan policies and procedures including but not limited to: Gender equality mainstreaming, Safeguarding Policy, Code of Conduct and the related mandatory reporting responsibilities.


  • Degree in Information Technology/ Computer Science/Information Systems/Statistics or equivalent;
  • 3-5 years working experience in database design, data collection, and analysis and reporting or other related field
  • In-depth working knowledge of computer based statistical packages including SPSS, CsPro, Ep-info and Excel and information dissemination software.
  • Knowledge of ICT platforms and mobile based data collection softwares
  • Knowledgeable on participatory M&E tools and systems
  • Data management, quality control and validation processes and requirements
  • Appropriate statistical analysis methodologies and systems


  • Research, Analytical and problem solving skills
  • Communication skills, appropriate to the audience
  • Ability to work in a multidisciplinary and multicultural environment
  • Skills in managing qualitative and quantitative data collections
  • Adapt MERL approaches and methodologies to local context
  • Analyse, synthesise and draw out conclusions and learning from M&E data and processes


  • Engage and influence staff and management to implement strong MERL practices
  • Promote and encourage discussion and learning on gender and inclusion in M&E
  • Promote and support alignment between projects, country and global M&E results frameworks
  • Promote innovation and learning on program quality.
  • Demonstrates honesty and transparency in holding self and others to account to deliver on agreed goals and Plan’s standards of behaviour
  • Acts as a team player, willing to get the best outcome overall, adjusting own priorities if necessary


We are open and accountable

  • Promotes a culture of openness and transparency, including with sponsors and donors.
  • Holds self and others accountable to achieve the highest standards of integrity.
  • Consistent and fair in the treatment of people.
  • Open about mistakes and keen to learn from them.
  • Accountable for ensuring we are a safe organization for all children, girls & young people.

We strive for lasting impact

  • Articulates a clear purpose for staff and sets high expectations.
  • Creates a climate of continuous improvement, open to challenge and new ideas.
  • Focuses resources to drive change and maximize long-term impact, responsive to changed priorities or crises.
  • Evidence-based and evaluates effectiveness.

We work well together

  • Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
  • Builds constructive relationships across Plan International to support our shared goals.
  • Develops trusting and ‘win-win’ relationships with funders, partners and communities.
  • Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

  • We empower our staff to give their best and develop their potential.
  • We respect all people, appreciate differences and challenge equality in our programs and our workplace.
  • We support children, girls and young people to increase their confidence and change their own lives.

Interested candidates who meet the above requirements are required to submit their curriculum vitae & cover letter outlining their suitability for the position. Plan International takes very seriously the responsibility and duty to ensure that we and anyone who represents us does not in any way harm or place at risk children and young people. In this regard, reference & background checks will be performed including clearances on child related offences in conformity with Plan’s Safeguarding Policy.

This position is open to Zimbabwean nationals
Location: Zimbabwe (Harare)
Type of role: Fixed Term Contract
Closing Date : 12 October 2021