Commodity and Cash Transfers Accountant

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Commodity and Cash Transfers Accountant

  • Post Date:May 13, 2021
  • Views 394
0 Applications
  • Career Level Other
    Qualification Degree
    Experience 3-5 Years
  • Industry Non Governmental
Job Description

CARE International in Zimbabwe is recruiting for livelihoods, food aid and resilience project targeting Buhera and Mutare Districts (Manicaland Province) and Chivi and Zaka Districts (Masvingo Province). Takunda, which means “we have overcome” in Shona, is a 5-year USAID Bureau of Humanitarian Assistance program led by CARE in a consortium. Its aim is to increase on-farm and off-farm incomes, improve nutrition, and work with women, men, girls and boys to build resilience to shocks and stressors. The organisation seeks to recruit outstanding candidates who are known for their excellence, professionalism, integrity and who are committed to providing support to vulnerable communities in remote locations of the targeted provinces. Interested candidates are encouraged to apply for the position posted below:

Job Summary

To maintain an up-to date accounting record of food, non-food items and Cash Transfers

Key Duties and Responsibilities:

  • Receives waybills, Material Delivery Sheets (MDS) from the Warehouse keeper/Supervisor and updates the Commodity Tracking System
  • Verifies all losses, damages, transfers and warehouse returns, ensuring accurate data capturing and production of relevant documentation
  • Updates the Loss and Damage register and ensure all Loss damage reports are supported and filed
  • Reconciles physical stocks of commodities for destruction against relevant reports prior to their disposal
  • Reconciles the warehouse stock balances against what is in the CTS database (quantity per commodity type)
  • Checks with the Warehouse keeper/Supervisor to ensure transactions in all warehouses are captured in line with the requirements of the CTS system
  • Liaises with the Warehouse keeper and Commodity Manager to ensure correct CARE, donor and government procedures are followed in the destruction/disposal of commodities
  • Coordinates monthly physical counts of food and non-food stocks, ensuring compliance with physical count guidelines
  • Maintains an updated inventory of all warehouse transaction books; carry out periodic reconciliations verifying they are all accounted for
  • Prepares adjustment entries to clear redundant values on inventory stocklist
  • Ensures adherence to project cash transfer delivery mechanism, guidelines/standard operating procedures and raise any challenges with the Commodity and Cash Transfer Manager Accounting for commodities received through Agro dealers and e- Voucher systems
  • Reviews Cash transfer reconciliations of planned beneficiaries against actuals.
  • Review transporter &loader invoicing &reconciliations
  • Reviews completed invoices and reconciliations for the loaders, verifying their accuracy and completeness
  • Prepares payment request for invoices after reconciliation for the transporter and the donor
  • Provides conceptual input for NFI Accounting system upgrade of modules/designs and other software and submits to CARE IT & CARE USA CTS Support Team
  • Captures data into two databases (CTS and AID Matrix) for Food and Non Food items
  • Engages CARE USA and World Vision on technical support on system challenges
  • Provides CTS training to commodity staff as necessary
  • Produces CTS Reports namely, Commodity Status Report (CSR), Recipient Status Reports and Loss Reports

Qualifications

  • Degree in Accounting, business management/ administration or equivalent
  • 4-6 years working experience in Accounting 3 years of which should be in CTS or commodity accounting or other related field
  • Understanding of warehousing and distribution processes
  • Proficiency in Microsoft office packages especially excel, word and access

CARE is an equal opportunity employer promoting gender, equity and diversity.

Female candidates are strongly encouraged to apply.

Our selection process reflects our commitment to the protection of children and safeguarding employees and communities from Sexual harassment, exploitation and abuse. CARE does not, and will never solicit money for any part of its recruitment processes including short-listing, interviews, background, and/or medical check-ups. We will not be responsible for such fraudulent correspondence or any loss of money or theft which may result from anyone engaging in any fraudulent recruitment activity

Deadline: 20 May 2021