Clerical Officer/Driver – MBMF

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Clerical Officer/Driver - MBMF

  • Post Date:January 11, 2022
  • Views 477
0 Applications
  • Career Level Driver
    Qualification Certificate
    Experience 5-10 Years
  • Industry Non Governmental
Job Description

Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls. We believe in the power and potential of every child. We support children’s rights from birth until they reach adulthood and we enable children to prepare for – and respond to – crises and adversity.

We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. In Zimbabwe, we have been building powerful partnerships for children for over 31 years. Plan International operates an equal opportunities policy and actively encourages diversity.

Clerical Officer/Driver – MBMF-My body, My Future program: Bulawayo

Reporting to the Administration Assistant (AA). The Clerical Officer/Driver (COD) will be responsible for vehicle maintenance and management, staff and material transportation and provision of clerical duties to administration.

Accountabilities:

  • Cleans vehicle and performs routine checks to ensure it has proper working tools on a daily basis.
  • Refuels vehicle using an approved fuel voucher and records this on the vehicle log sheet timeously.
  • Parks vehicle safely at designated place at the end of each working day not later than 6 pm.
  • Ensures that after hour travel have prior formal approval by the administration officer.
  • To report immediately to the Administration Assistant all accidents involving Plan vehicles.
  • Compliance to the motor vehicle policy provisions.
  • Transports staff and designated people to all areas as instructed.
  • Ferries goods to required points as may be directed from time to time.
  • Ensure that all Plan assets are not left unattended in the vehicle whilst parked.
  • Timely and accurate completion of vehicle log books for submission to the Procurement & Logistics Coordinator by the second day of the month.
  • Prepares monthly vehicles maintenance reports for allocated vehicles.
  • Dispatch and deliver all documents between Plan and other service providers
  • Performs clerical work in the office when required. This includes banking, filing, sourcing quotations writing purchase orders, letters of inquiry and general data capturing as required.

Child Protection & gender equality mainstreaming

Promotes and abides by Plan policies and procedures including but not limited to: Gender equality mainstreaming, Safeguarding Policy, Code of Conduct and the related mandatory reporting responsibilities.

Knowledge:

  • 5 “O” levels including English Language
  • Minimum 5 years driving experience in a busy working environment
  • Valid class 2 drivers’ license
  • A valid defensive driving certificate from a recognized institution
  • A certificate in logistics, administration/ procurement is an added advantage
  • Basic mechanical skills
  • Fluent in English and local languages

Skills:

  • Excellent communication, interpersonal and time management skills
  • Ability to work under pressure
  • Confidentiality
  • Proficiency in MS office tools

Behaviours:

  • Relates to people in a friendly and open manner
  • Strict time keeper

PLAN INTERNATIONAL’S VALUES IN PRACTICE

We are open and accountable

  • Promotes a culture of openness and transparency, including with sponsors and donors.
  • Holds self and others accountable to achieve the highest standards of integrity.
  • Consistent and fair in the treatment of people.
  • Open about mistakes and keen to learn from them.
  • Accountable for ensuring we are a safe organization for all children, girls & young people.

We strive for lasting impact

  • Articulates a clear purpose for staff and sets high expectations.
  • Creates a climate of continuous improvement, open to challenge and new ideas.
  • Focuses resources to drive change and maximize long-term impact, responsive to changed priorities or crises.
  • Evidence-based and evaluates effectiveness.

We work well together

  • Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
  • Builds constructive relationships across Plan International to support our shared goals.
  • Develops trusting and ‘win-win’ relationships with funders, partners and communities.
  • Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

  • We empower our staff to give their best and develop their potential.
  • We respect all people, appreciate differences and challenge equality in our programs and our workplace.
  • We support children, girls and young people to increase their confidence and change their own lives.

Interested candidates who meet the above requirements are required to submit their curriculum vitae & cover letter outlining their suitability for the position. Plan International takes very seriously the responsibility and duty to ensure that we and anyone who represents us does not in any way harm or place at risk children and young people. In this regard, reference & background checks will be performed including clearances on child related offences in conformity with Plan’s Safeguarding Policy.

This position is open to Zimbabwean nationals
Location: Bulawayo
Type of role: Fixed Term Contract
Closing Date: 13 January 2022