Awards and SubAwards Manager – Harare

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Awards and SubAwards Manager - Harare

  • Post Date:September 15, 2021
  • Views 282
0 Applications
  • Career Level Manager
    Qualification Degree
    Experience 5-10 Years
  • Industry Non Governmental
Job Description

CARE began working in Zimbabwe in 1992 in response to severe regional drought and has since expanded programming to address longer-term development issues. Currently, an estimated 5.8 million people are facing severe food insecurity in Zimbabwe as a result of the human-made climate crisis.

The organisation seeks to recruit outstanding candidates who are known for their excellence, professionalism, integrity and who are committed to providing support to the country office. Interested candidates are encouraged to apply for the position posted below:

Job Description

The primary role of the Awards and Sub Award Manager position is to lead, manage and direct overall Award & Sub award Management function of CARE International in Zimbabwe, making links between program, administration and finance teams. The Award and Sub Award Manager also manages the country office’s sub grantee portfolio and ensures Due Diligence Assessment is conducted for all new and existing subs in line with CARE USA Policy. He/she works with project teams to prepare the capacity improvement and monitoring plans for all subs, drafts sub grantee agreements for review by the Senior Finance Manager and Assistant Country Director- Operations

Key duties and Responsibilities

  • Review the draft donor agreements for all new and existing awards, ensure understanding of relevant donor rules & regulations by finance staff, project managers, and other key stakeholders.
  • Work with CMPs in developing and signing of IPIAs ensuring that that the terms and conditions are understood by the country office team & partners
  • Manage award and sub award setup process with shared service centre within the prescribed timeframe after signing the donor agreements
  • Develop and maintain the country office grants tracker to monitor project milestones and ensure deadlines on reporting are not missed by the country office team
  • Maintain a sub grants tracker for funds disbursed and liquidations received. An aging analysis of the remaining funds should be prepared on a monthly basis.
  • In conjunction with program teams, develop the sub grantee monitoring plan and ensure the plan is adhered to and results of monitoring are documented and shared with DMC and project managers for further action.
  • Review the sub grantee agreement modifications, ensure they are accurately done and in line with the donor provisions and CARE policy
  • Lead in developing proposal budgets and budget narratives, ensuring alignment with CARE and donor requirements (e.g., allowability, allocability, reasonableness and accuracy of cost matching, program income issues.
  • Support the Senior Finance Manager in development of country office budget guidelines and coordinates the preparation of annual budgets, consolidation, including forecasts and future years’ budgets;
  • Prepare the monthly budget utilization report (Portfolio Analysis report) highlighting important information such as inception expenditures, contract balance, spending ratio on individual budget
  • Analyze the expenditure reports and provide narrative comments such line and also summary on key possible threats and any proposed action;
  • Liaise with Budget Holders and provide recommendation to address any donor budget overspending /under spending. Critically examine expenditure reports with budget holders and provide recommendations to address under spending, overspending or unusual expenditure in relation to project phases.
  • Review the monthly Budget, Grants and Contracts (BGC) Log report prepared by shared service centre and ensure action is taken on all exceptions noted in the report before next report.
  • Build the capacity of CARE Staff and Implementing Partners/government staff to manage financial resources according to good accounting practice and in compliance with Donor & CARE International standards,
  • Keep track of donor audit schedules and requirements, work with internal and external auditors providing all required information to support audit processes and respond to audit queries and recommendations.

Qualifications

  • Bachelor’s Degree in accounting, Finance or Business Management or related field
  • Desired: Certified Public Accountant, Chartered Accountant, Certified Management Accountant or other relevant accounting profession certification.
  • Minimum of 4-6 years’ experience in finance and operations in large international NGO with a minimum of 3 years at the senior leadership position.
  • Experience in managing donor-funded Grants programs and knowledge of donor policies and procedures
  • Ability to work effectively as part of office team and coordinate with a variety of stakeholders, maintaining harmonious and productive working relationships
  • Excellent and demonstrable writing and communication skills
  • Excellent facilitation skills to conduct training sessions for small, medium and large sized groups
  • Excellent skills in computer applications
  • Team player- willing to work with country office teams to achieve desirable results
  • Customer oriented – internal and external

CARE is an equal opportunity employer promoting gender, equity and diversity. Female candidates are strongly encouraged to apply. Our selection process reflects our commitment to the protection of children and safeguarding employees and communities from Sexual harassment, exploitation and abuse. Applications can only be accepted from people with an existing right to work in Zimbabwe.

Deadline: 22 September 2021