4 (Four) x Data Clerks

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4 (Four) x Data Clerks

  • Post Date:May 3, 2022
  • Views 982
0 Applications
  • Career Level Clerk
    Qualification Diploma
    Experience 1-3 Years
  • Industry Health Care
Job Description

Location: Bulawayo, Gwanda, Masvingo, Mutare


AIDS Healthcare Foundation (AHF) is an international humanitarian organisation operating in Zimbabwe, collaborating with the Ministry of Health & Child Care to create centres of excellence (COEs) in health. AHF is looking for Data Clerks x 4 to be based at the following Health Facilities (1 Cowdray Park Clinic Bulawayo; 1 Gwanda Provincial Hospital; 1 Masvingo Provincial Hospital & 1 Dangamvura Clinic Mutare). The successful candidates will be expected to coordinate AHF program data management activities relating to HTS and ART services including routine data collection, compilation, analysis, and dissemination through use of the MoHCC MIS onsite.

Position summary

The AHF Data Clerk will work under the direct supervision of the OI Clinic MoHCC Manager In Charge at the Facility they will be based and also under the supervision of the Data Officer located close to the site and overall, under the AHF M&E Manager who is based at the Country Head Office. This position is critical as the Data Clerk will be responsible for generating accurate information, quality reports and analysed data as required. S/he will ensure safe and secure retrieval of data at the designated site. In addition, the Data Clerk will ensure functionality of the medical records management systems (MRS) which is being used on site. Overall, the Data Clerk will support the MoHCC Data Clerks already onsite.

Job description

  • M&E Roles – Collect weekly, monthly & quarterly HIV Testing Services and ART Statistics from the respective site including composition of the AHF specific Patient Productivity Reports (PPRs);
  • Enter all weekly, monthly and quarterly PPR data into AHF PPR web portal;
  • Actively participates in preparing weekly, monthly and quarterly program data reports and ensures timely submission of requested data to MoHCC and AHF structures, as well as assist in the production of information submitted to the MoHCC DHIS2;
  • Regularly monitors and maintains privacy of all data / information collected and entered into all MIS systems on site;
  • Ensure that all data / information is backed up on a regular basis (daily / weekly / monthly) basis to ensure safety of data;
  • Assist MoHCC MIS personnel onsite in troubleshooting & management of computer systems including Electronic Medical Records system at the facility and ensures that the system onsite is functional to support quality assurance, validity, accuracy and integrity of the program data;
  • Takes part in training of healthcare workers in data collection, management and utilisation and also provides timely feedback to data queries including data inconsistencies or missing data;
  • Participates in the development of operational work plans and budgets for data management activities at the facility in line with reporting requirements;
  • Review data for accuracy, completeness, identifying errors for cleaning and lead data audit and validation activities at the clinic;
  • Ensuring availability of required & recent Health Information tools i.e registers, forms, guidelines and any other relevant tools and ensures that Updating of these registers (e.g HTS & ART registers) and any related tools is done;
  • At facilities with Patient Chart Records, assist in ensuring there is an efficient patient record management system e.g. assist Assists with clinic’s filing when required;
  • Ensure that the number of charts entered into the database correlates with number of clients recorded in the daily register at the reception;
  • Performs clerical and administrative tasks related to data entry (e.g filing and retrieval of relevant information);
  • Perform any other duties as assigned by the different line supervisor(s). Administrative Roles – Make meeting appointments, take minutes in staff meetings, Assist in the procurement processes


The applicant should:

  • Hold a Diploma in IT, Computer Science, Information Systems, Statistics, Economics, or other related field from a recognized institution;
  • Holding a Bachelor(s) degree in the fields noted is a significant advantage;
  • At least one-year experience in data management and analysis in a busy health care setting and in a field directly related to HIV & AIDS and specific responsibilities;
  • Previous exposure and experience working with healthcare delivery systems such as ePMS, ePOC, DHIS 2 a significant advantage;
  • Flexible, proactive, and able to organise work independently as well as work in a team;
  • Computer Skills: Proficiency in MS Word, Excel, Outlook & PowerPoint is an added advantage.

To apply

Interested candidates should send their applications to [email protected] with a subject line DATA CLERK – AHF Zimbabwe. Please indicate your preferred location(s).

The closing date is 9 May 2022.

Only shortlisted candidates will be contacted.