4 (Four) x Administrative Assistants

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4 (Four) x Administrative Assistants

  • Post Date:May 18, 2022
  • Views 1050
0 Applications
  • Career Level Assistant
    Qualification Degree
    Experience 1-3 Years
  • Industry Health Care
Job Description

Location: Gweru, Gokwe, Kwekwe, Mberengwa
Type of Contract: Fixed Term Contract


Zimbabwe Health Interventions (ZHI) is a not-for-profit human development organization which is registered as a Trust under the Zimbabwe Deeds Registries Act (Chapter 20:05). ZHI’s mission is to develop and deliver innovative and sustainable high impact integrated health interventions with local communities while working with and strengthening existing institutions.

Program summary

The Accelerated and Comprehensive HIV Care for Epidemic Control in Zimbabwe (ACCE) project’s objective is to complement the government of Zimbabwe (GOZ)’s efforts towards epidemic control by targeting testing to efficiently identify PLHIV, ensuring all newly diagnosed PLHIV are immediately linked to treatment, and all PLHIV on treatment have ready access to antiretroviral therapy (ART), are retained on treatment, and remain virally suppressed. The program is being implemented in 9 districts in Midlands (Gweru, Kwekwe, Mberengwa and Gokwe South) and in Manicaland (Makoni, Mutare, Chipinge, Mutasa and Buhera).

Basic function

Working under the direction of the Administrative Officer the Administrative Assistant will be responsible for the provision of administrative, procurement, and logistical services to the District Office.

Job description

  • Receives and records procurement requests from technical teams;
  • Sends out requests for quotations (RFQ’s) to vendors;
  • Conducts bid analysis on quotations received from vendors;
  • Performs debarment checks on all vendors being considered for award of contracts;
  • Liaises with vendors to ensure they have submitted requisite documentation for procurements to be executed;
  • Prepares and sends out purchase orders, contracts and service level agreements (SLA’s) to vendors ensuring that they sign and send back copies as evidence of agreeing to the terms and conditions on these documents;
  • Maintains supplier information for regularly purchased items and update management on current market conditions;
  • Maintains up to date supplier list through requesting for new vendor additions for categories not well represented and evaluates the quality and appropriateness of suppliers;
  • Proposes vendors for delisting from the preferred vendors list due to poor performance;
  • Ensures timely processing of payments for vendors for goods and services rendered and makes follow up on invoices and receipts for payments made;
  • Receives, inspects and distributes inventory to districts and staff and follows up on deliveries ensuring conformity with purchase order and invoice specifications and also making sure that relevant documents are completed and adequately signed such as goods received notes (GRN) and delivery notes (DN);
  • Takes minutes for procurement committee and vendor assessment meetings;
  • Updates weekly the procurement tracker;
  • Performs routine communication, coordination and planning with requisitioners;
  • Assists the Administrative Officer in asset verifications and updating of the asset registers.

Knowledge, skills and abilities

  • Must have exceptional organizational; analytical and troubleshooting skills as well as the ability to multi-task and to prioritize tasks;
  • Excellent oral and written communication skills;
  • Strong proficiency in MS Excel, PowerPoint and Word;
  • Excellent interpersonal skills.

Qualifications and experience

  • A relevant degree in procurement / supply chain management; Administration; Management or related field;
  • At least 2 years of administrative support experience especially in procurement;
  • Proven experience in general administration, procurement, asset management and events coordination;
  • Must have exceptional organizational, analytical and troubleshooting skills as well as the ability to multi-task and to prioritize tasks;
  • Excellent oral and written communication skills;
  • Strong proficiency in MS Excel, PowerPoint and Word.

To apply

  • Step 1: Complete online form here
  • Step 2: Submit your CV and application letter via email to [email protected] clearly indicating the position you are applying for on the subject of the email.

During the application process, ZHI will not charge any fee nor will it require any payment for an application to be considered. ZHI is an equal opportunity employer and employs personnel without regard to race, ancestry, place of origin, colour, ethnic origin, language, citizenship, creed, religion, gender, sexual orientation, age, marital status, physical handicap or financial ability.