2 x Project Finance & Administration Officer

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2 x Project Finance & Administration Officer

  • Post Date:June 14, 2022
  • Views 262
0 Applications
  • Career Level Officer
    Qualification Degree
    Experience 5-10 Years
  • Industry Non Governmental
Job Description

Location: Bulawayo and Mutare
Position Status: Fixed term, Full-time
Duration: 10 months

About Mercy Corps

Mercy Corps partners with communities as they move from a place of fragility to resilience, meeting urgent needs while addressing root causes – always powered by the belief that a better world is possible. To do this, we know our teams do their best work when they are diverse, and every team member feels that they belong. We welcome diverse backgrounds, perspectives, and skills so that we can be stronger and have long term impact.

The Program /Department /Team

Mercy Corps has been operating in Zimbabwe since 2002 focusing its interventions on a multi-sectoral market systems development portfolio mobilizing communities to promote small-scale agriculture and revive local economies. MC Zimbabwe seeks to support at-risk communities in Zimbabwe – with a specific focus on young people, women, and other marginalized groups – to move towards sustainable development through building resilience and strong inclusive systems in the face of climatic and economic shocks and stresses. Market driven approaches are at the heart of Mercy Corps’ programming. Mercy Corps facilitates the development of systems that increase incomes and improve access to goods, with services, and employment opportunities, while reducing the risks and effects of shocks and stresses.

General Position Summary

Mercy Corps Zimbabwe will implement a 4-year Market Systems Development (MSD) program focused on urban/peri-urban and the associated rural and urban linkages. The program seeks to improve incomes, working conditions and resilience to shocks and stresses for women through sustainable livelihoods, with a particular emphasis on the potential embedded in microenterprises and informal markets. The position is responsible for managing the budget, project expenditures and preparing periodic reports.

Essential Job Responsibilities

Financial Management

  • Tracking project expenditure and performance against the thresholds outlined in the contracts or agreements.
  • Reviews and analyses monthly budget vs actuals reports for the project recommending appropriate action to address low and high burn rates.
  • Primary responsibility for maintaining the project files for SIDA project, including agreement, amendments, reports etc.
  • Realignment of project budgets in liaison with the Team Leader and submitting to the Finance Manager for review.
  • Preparing an agreed consolidated periodic donor project financial report before the agreement deadline and submitting to the Finance Manager and Program Manager for review before submission to the Donor.
  • Prepare cash and bank payments vouchers and entering of transactions into Navigator.
  • Works with Finance Manager in the month end accounting close processes.
  • Assists in the maintenance of all accounting records, ensuring that records are complete, accurate and safeguarded.
  • Monitor cash and bank balances and coordinate monthly cash flow requests; prepare consolidated country cash flow requests for review by Finance Manager and submission to HQ.
  • Assist the Finance Manager in responding to audit inquiries.

Travel and Logistics

  • Coordinate general travel logistics for program team working with the Operations Manager.

The Finance and Administration Officer is expected to conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.

Organizational learning

  • As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

Accountability to beneficiaries

  • Mercy Corps team members are expected to support all efforts toward accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.
  • Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC’s policies, procedures, and values at all times and in all in-country venues.

Supervisory Responsibility: None
Accountability

  • Reports Directly To: Finance Manager with matrix reporting to the MSD Team Leader
  • Works Directly With: SIDA team, other Finance team members, Operations and Procurement

Knowledge and Experience

  • A Bachelor’s degree in Accounting, Finance or any related field.
  • At least 5 years’ experience supporting finance and administration in the non-governmental sector and familiarity with donor regulations and administrative procedures in the implementation of UN/EU/DFiD funded projects.
  • Demonstrated competency with computerized general ledger software.
  • Advanced computer skills in MS Office programs, particularly Excel.
  • Prior management experience and strong organizational skills.
  • Excellent oral and written English skills.

Success Factors

The ability to interact effectively with international and national personnel is required. A demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities is necessary. A high professional standard of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential. The Senior Finance Officer must be willing to travel to Mercy Corps field offices and project sites.

Ethics and Integrity

All Mercy Corps staff are expected to behave ethically and demonstrate the highest integrity in their professional and personal life. Mercy Corps has zero tolerance to any form of fraud, corruption, abuse, harassment, or exploitation. Any breach of our policies or misconduct will lead to disciplinary action that may lead to termination. Diversity, Equity, and Inclusion Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives. We recognize that diversity and inclusion is a journey, and we are committed to learning, listening, and evolving to become more diverse, equitable and inclusive than we are today.

Equal Employment Opportunity

Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact. We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination based on race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.

Safeguarding & Ethics

Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to always adhere to Mercy Corps Code of Conduct Policies and values. Team members are required to complete mandatory Code of Conduct eLearning courses upon hire and on an annual basis.

How to Apply

To apply, please send one document that includes your cover letter describing your interest, qualifications, contactable references, and your CV to Mercy Corps Human Resources at [email protected] by COB 17 June 2022.

Applications should be clearly marked with the position applied for in the email subject line.

Mercy Corps is an equal opportunity organization and encourages both female and male candidates to apply. Applicants will be considered on a rolling basis and shortlisting will proceed as applications are received.

Only shortlisted candidates will be contacted.